Administrative Support V

3 weeks ago

Red Deer, Canada Alberta Health Services Full time

**Your Opportunity**:
Primary responsibility of Administrative Support V position is to provide full range of senior level administrative duties for Director of Emergency, Cardiac Sciences and Ambulatory Care, RDRHC. Ensures the leaders' responsibilities related to portfolio delivery/development are aligned with director requirements and priorities. Under limited supervision, position performs a wide variety of complex, autonomous, responsible and confidential high-level administrative duties for the Director/Managers under this portfolio and RDRHC Nursing Administration Sr. Leaders when required. This position works with mínimal guidance, in some cases addressing escalated issues/problems where there may not be established processes/guidelines. Works independently most of the time with guidance in only the most highly complex situations. Duties include, not limited to day-to-day administration; calendar management including scheduling of large meetings, minute taking, preparing meeting packages; drafting, coordinating, and preparing correspondence; preparation of sensitive and confidential data, and presentations; preparing expense claims; supporting recruitment; performance metrics and coordinating various administrative projects. Collaborates with internal/external stakeholders, managers/directors/colleagues to ensure the goals of the team are met. Effective organizational skills are critical as the position supports planning, organization, and manages several diverse projects and provides information and informs directors portfolio team and staff as required. There is an expectation for a high level of interpersonal and communication skills, and independent judgement/critical thinking skills while maintaining confidentially and discretion. Demonstrated ability to manage change, flourish in a busy environment, and operate within a team environment is required.

**Description**:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Emergency, Cardiac Sciences and Ambulatory Care
- Primary Location: Red Deer Regional Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 23-MAR-2023
- Employee Class: Regular Full Time
- Date Available: 02-APR-2023
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $27.89
- Maximum Salary: $33.92
- Vehicle Requirement: Not Applicable

**Required Qualifications**:
Completion of post-secondary education (e.g. certificate in office or business administration).

**Additional Required Qualifications**:
Completion of Grade 12, supplemented by a post-secondary secretarial/office administration certificate; a combination of education and experience may be considered. Minimum of 3 years secretarial experience preferably in a health-related environment is required. Demonstrated knowledge and proficiency in working with various computer programs including Microsoft Office (Word, Excel, Access, PowerPoint, One Note, Microsoft Teams), Visio, Zoom, Outlook, SharePoint, and Internet.

**Preferred Qualifications**:
Excellent communication, interpersonal, time management skills required with ability to multitask, prioritize while working in a fast-paced environment with changing priorities and difficult issues in a sensitive, confidential and timely manner. Working knowledge of AHS systems/processes is an asset. Excellent aptitude for interpersonal relations combined with ability to interact with senior management/team members in a professional and efficient manner.

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