Contract Administrator

3 months ago

Toronto, Canada BSN Architects Full time

Are you passionate about realizing exemplary outcomes and ensuring seamless execution within the dynamic world of architecture? Ready to take on a pivotal role in a leading Ontario Architecture Firm?

BSNarchitects is seeking a meticulous and detail-oriented Contract Administrator to join our team, who also possesses interests and capabilities to engage with other stages of the design delivery process.

The Contract Administrator will play a key role in managing contracts, facilitating communication between stakeholders, and ensuring projects adhere to project vision, design intent, timeline, and budgets. Your role is key to realizing a circular quality control process to inform both project design and execution activities. If you thrive in a fast-paced environment and possess a keen eye for design excellence, detailing and contractual nuances, we invite you to be an integral part of our innovative and collaborative team.

Reporting to one of our Principal Architects, the Contract Administrator - Architectural ensures contract compliance, maintains and elevates quality standards and design intent through construction, and manages the flow of project documents from tender acceptance to close-out. Responsibilities include overseeing various project documents such as tender evaluations, contracts, meeting minutes, and change orders. The Contract Administrator provides leadership to the consultant team, fostering accountability for project success and ongoing quality improvements

Experience & Qualifications
- Minimum 10 years' experience in construction, site supervision, and/or contract administration for architectural services.
- Architectural education or certification in architecture, construction, and engineering technology (ACET).
- Strong oral and written communication, analytical, and organizational skills
- Ability to collaborate effectively within design and contract administration teams and with internal and external clients.
- Client-focused approach, adept at resolving complex contracting issues with win-win solutions while meeting company requirements and design intent.
- Previous experience with Project Management software preferred.
- Proven experience in mentoring and leading junior staff, supporting their growth in technical and industry experience, providing guidance, training, and performance feedback.

Responsibilities include
- Mentor design teams, monitor work quality and participate in quality control process of design documentation.
- Participate in pre-qualification, bidding process, and assist in preparing Letter of Intent and CCDC documents.
- Provide CA functions including, but not limited to, preparation of new and review of existing contracts, maintaining contract records, negotiating terms, and explaining terms to stakeholders, ensuring compliance, and analyzing risks.
- Ensure constructability in design through QA reviews and actively manage design intent during construction with Design Team.
- Chair start-up meetings, attend site meetings, and conduct field reviews.
- Collaborate with Contract Coordinator for timely information exchange and assist in preparing PCs, SIs, and RFIs.
- Ensure standards are met on all projects and recommend process or standards improvements for efficiency.
- Develop, approve, and coordinate work schedules to meet cost, quality, and time objectives. Conduct deficiency reviews before substantial completion.
- Issue project sign-off letters, collect and review close-out documents, and schedule/attend one-year warranty walk-through.
- Foster strong relationships with design and project management teams, acting as liaison between contractor and owner.
- Collaboration at the Toronto office when not attending construction sites. You will be able to work from home 1 day per week.

**A selection of BSN’s projects includes**:

- 8,000 s.f. waterfront pavilion and landscape
- 3,000 s.f. life sciences research laboratory
- 58,000 s.f. agricultural research facility
- 140-unit mid-rise urban housing
- 10,000 s.f. Adaptive Reuse as Montessori School
- Mid / High-rise Tower Renewal (social housing / deep energy retrofit)

Working Environment
- Full-time position with extended health benefits, three weeks paid vacation, RRSP matching and other perks.
- Payment of professional memberships and ongoing support of professional development.

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