Office Assistant

2 weeks ago

Prince Albert, Canada Saskatchewan Polytechnic Full time

**Competition Number**
- P14260**Posting Title**
- Office Assistant - Business Programs**Classification**
- Band 5**Location**
- Saskatchewan Polytechnic Prince Albert Campus**Other Location(s)**
- Saskatchewan Polytechnic Prince Albert Campus**Building**
- Prince Albert Campus, Technical Building**Other Building**

**Date Posted**
- 06/08/2023**Closing Date**
- 06/19/2023**JIQ #**
- 10037**Start Date**
- 08/14/2023**End Date**

**Open Until Filled**
- No**Ongoing**
- Yes**Category of work**
- Part Time**Bargaining Unit**
- Professional Services**Hours of Work**
- To be Assigned**Salary Range**
- $21.31/hour to $25.49/hour**Temporary Market Stipend**

**Incumbent**

**Total Assigned days (AC) / Total Hours per biweekly pay**
- 30 hours per week/60 hours per biweekly pay period**Posting Status**
- Open- Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.**Job Duties/Qualifications, Skills and Abilities(QSA)**:

- Job Duties**Job Duties**
- 1. Provide administrative support to the program heads and faculty in the Bachelor of Applied Management Program and other business programs as needed.
2. Responsible for a diverse range of job functions related to the delivery of the programs and courses on and off-campus.
3. Maintain and ensure an efficient and effective level of support services essential to the delivery of these programs and courses on and off-campus. The Business programs and courses offered through the School of Business and the School of Continuing Education are accessed by students provincially, nationally, and internationally (this includes collaborating with enrollment services, facilities, student services, and various external stakeholders).
5. Assist with preparing and delivering manuals, course packs, examinations, and other materials as needed for students enrolled in these programs.
6. Accurately type, photocopy, and distribute documents that may include timetables, correspondence, proposals, information packages, etc.
7. Track and record student information, including grades, attendance, academic misconduct, and any other information as required.
8. Maintain a comprehensive filing system (both electronic and manual).
9. Order resources and supplies.
10. Schedule appointments, arrange meetings, draft agendas, accurately record, transcribe, and distribute minutes.
11. Assist with the scheduling of classes and relief instructors. When required, provide relief for proctoring.
- QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE**Specific Accountabilities**

**Duties**

**Required Qualifications, Skills and Abilities (QSA)**
- 1. Grade 12 plus a recognized office administration or business certificate or an equivalent combination of training and experience.
2. Minimum one year recent and relevant experience performing administrative and clerical work.
3. Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Office Suite.
4. Knowledge of common office procedures
5. Effective interpersonal skills.
6. Effective organizational skills.
7. Effective proofreading skills.
8. Ability to work independently under generalized supervision.
9. Demonstrates valuing diversity.**Desired QSA

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