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Administrative Assistant

4 weeks ago

Vancouver, Canada Yearn To Learn Inc. Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- or equivalent experience
**Asset languages**:

- Mandarin
**Tasks**:

- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Type and proofread correspondence, forms and other documents
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Assign, co-ordinate and review projects and programs
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Adobe Acrobat Reader
- Electronic mail
**Technical terminology**:

- Business
**Area of specialization**:

- Reports and records
- Invoices
**Transportation/travel information**:

- Own transportation
**Work conditions and physical capabilities**:

- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Work with mínimal supervision
**Personal suitability**:

- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Reliability
- Adaptability
- Quick learner
**Screening questions**:

- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Health benefits**:

- Health care plan
**Financial benefits**:

- Commission
- Group insurance benefits
**Other benefits**:

- Paid time off (volunteering or personal days)
- Parking available

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