Administrative Assistant

2 weeks ago

Vancouver, Canada Vancouver Police Board Full time

**Administrative Assistant**:
**COMPETITION: #2395- 50054160**

**Classification: Administrative Assistant**
**DEPARTMENT**:Vancouver Police Department
**DIVISION: Vancouver Police Board**

**STATUS**: Regular Full Time (EXEMPT)
**HOURS OF WORK**:Monday to Friday 0800-1600
**LOCATION**:2120 Cambie Street, Vancouver
**SALARY**:Pay Range 30 - $29.63 to $37.04 per hour
**COMP.** **END** **DATE: Friday August 18, 2023**

**_“NOT JUST A JOB... A CONTRIBUTION”_**

Are you looking for a challenging and rewarding opportunity to contribute to a team whose focus is on serving the diverse public of Vancouver, and who values justice, equity, and inclusivity?

The Vancouver Police Board Office is looking for a permanent, full-time Administrative Assistant to provide superior organizational and interpersonal support to the Director of Policy and Board Administration, office staff and board directors. The Administrative Assistant will have a track
- record of helping to improve processes for creating, organizing and distributing time-sensitive and often highly confidential information. The Administrative Assistant joins an exciting, collegial work environment and is eligible for exceptional health benefits and a defined-benefit pension plan.

**Essential Duties**
- Monitors the Board Office budget, including monthly reconciliation of credit card payments and monthly per diem payments to Board members
- Ensures agendas minutes are posted on the Board website and that confidential information is redacted as appropriate
- Sorts incoming and outgoing mail
- Compiles and distributes documents
- Assists with travel arrangements for Board members and ensures reimbursement of travel expenses
- Maintains Board filing and archiving systems, including confidential records
- Maintains Board databases
- Assists in organizing Board events such as retreats, dinners, community meetings, special events
- Assists in research and background information for the Board
- Other related duties and responsibilities as assigned

**KNOWLEDGE, SKILLS & ABILITIES**:
**REQUIRED**:

- Ability to establish and maintain effective working relationships in a team environment;
- Extensive knowledge using Word, Excel, SAP and Outlook
- Excellent verbal and written communication skills to deal effectively and tactfully with the Board members, senior VPD and City officials, community leaders, government officials and the public
- Strong organizational abilities with an ability to multi-task in a high volume work environment with frequent interruptions and shifting priorities
- Ability to exercise independent judgment, discretion and maintain a high level of confidentiality
- Ability to work with limited supervision

**EXPERIENCE**:
**REQUIRED**:

- Minimum three years office experience in an administrative support role
- Past minute taking experience

**EDUCATION**:
REQUIRED:

- Grade 12

**PREFERRED**:

- Courses in Business Administration

**OTHER REQUIREMENT(S)**:

- Valid BC Driver’s license
- All employees must maintain their Enhanced Security Clearance while employed with the Vancouver Police Department. Enhanced Security Clearances will be renewed every 5 years

**Selection Process**:

- Employment reference checks and an Enhanced Security Check will be required prior to an offer employment is made.

**NOTE**: This position is exempt/excluded from the bargaining unit.

We thank you for your interest in the Vancouver Police Department. Please note that only short
- listed applicants will be contacted.
- THE VANCOUVER POLICE DEPARTMENT IS AN EQUAL OPPORTUNITY EMPLOYER_

Education : Secondary (high) school graduation certificate
Experience : 3 years to less than 5 years

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