Student Affairs Coordinator

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

This position is situated in the McGill Engineering Student Centre, Faculty of Engineering. This is a leave replacement.

Position Summary:
Under the direction of the immediate supervisor, provides administrative support for academic student affairs. Provides detailed information on policies and academic regulations. Verifies, processes and approves documents related to admissions, registration, graduation and submission of grades. Coordinates activities related to admissions, examinations, registration and graduation. Advises students and resolves problems in relation to their file. Produces and coordinates distribution of documents.

Major Duties and Responsibilities:

- Receives and provides detailed information and explanations to students. Participates in the organization of admissions and registration. Prepares, examines and verifies admissions and registration session files. Ensures follow-up. Completes and approves forms concerning course or program changes, interdepartmental or inter-university registration, and residency and internship programs.
- Liaises with students, teaching staff, departments, faculties, services, high schools, CEGEPS, training centers, and university and governmental authorities. Provides explanations related to academic regulations, student records, programs and calendars.
- Prepares timetables and schedules room bookings for unit. Prepares, schedules and books exams for unit.
- Maintains filing system and prepares material for archiving. Performs data entry and updating of student files. Resolves related problems.
- Produces reports and statistics involving the determination of variables, sorting queries and the selection of format.
- Produces and signs correspondence and instructions related to the duties of the position. Types various documents. Compiles information, updates, formats and edits, for grammar and accuracy, unit publications related to student affairs. Coordinates publication of materials in consultation with appropriate resource persons including maintaining and updating Web pages.
- Maintains up-to-date knowledge of current policies, procedures and regulations.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Additional Information:
This is a full-time, leave replacement position

Education and Experience:
DEP (Secretarial/Office Systems)

Four (4) years related experience

Other Qualifying Skills and Abilities:
Seeking an individual who is enthusiastic to provide support to the Centre, and ensure the smooth functioning of unit. Student affairs experience at the university level required. Client-focused with an ability to establish productive relationships with students, professors, and industry liaisons. Strong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment. Detail oriented. Proven organizational skills and ability to multi-task and track data in order to meet deadlines. Demonstrated ability to clearly transmit and receive information. Demonstrated ability to listen and assist students with problems. Proven ability to work in a PC environment using Microsoft Office (Excel; Word; PowerPoint) spreadsheets, word-processing, databases, and Banner SIS. Strong verbal and written communication skills in English and French. Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4.
- Minimum Education and Experience:

- DEP - Office Systems 4 Years Related Experience / DEP - Secretarial Studies

Hourly Salary:



(MUNACA Level F) $29.42 - $36.46
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Student Affairs Manager
Position End Date (If applicable):

2024-07-31
- Deadline to Apply:

- 2023-07-05
- ._

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