Receptionist and Administrative Assistant

2 weeks ago


Toronto, Canada CultureLink Settlement and Community Services Full time

**Job title: Receptionist and Administrative Assistant, Community Services**
**Classification: Classification B, part-time, leave of absence contract**
**Salary: $23.68-$25.13**
**Start / End Date: August 18, 2023 / September 29, 2023 with possibility of extension**

**Hours: 21 hours per week**
**Reports to: Manager, Community Services**
**Posting Date: July 28, 2023**
**Reference Number: CLU-2023-24**
**Deadline to apply: August 3, 2023, 6pm**

To apply, submit **both **your cover letter and resume, quoting the reference number.

CultureLink is a settlement and community organization with 30 years of experience in developing and delivering services to meet the needs of diverse communities. **CultureLink works within an anti-oppression framework and is committed to equity. This is a bargaining unit position.**

**Job Summary**:
The Administrative Assistant performs reception and administrative duties at the CultureLink Children and Youth Centre, 3535 Dundas Street West. The CYC is a dynamic space which typically offers after-school programs to individuals and groups of vulnerable, marginalized and racialized youth. The Administrative Assistant supports the manager of Community Services and a 10-person staff team.

In-person work at one or more sites will be required, depending on public health conditions. The Administrative Assistant must be proficient with Microsoft Office and online tools (for example Zoom, Google Meets), and able to support staff in the use of technology.

Maintaining positive relationships with CultureLink colleagues and external partners is essential to program success. All agency staff are also expected to support each other and to collaborate on agency-wide events.

**Duties**
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Answer in person telephone and electronic enquiries
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
- Schedule room bookings
- Order office supplies and maintain inventory
- Calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems
- Set up and maintain manual and computerized information filing systems
- Record and prepare minutes of meetings
- Supervise and train office staff in procedures and in use of current software
- Help to organize special events

**Required Competencies**
- Physical demands: sitting at a desk and using a computer for 50% of the workday; lifting; working in an open office
- Physical work environment: some evening work; working from home may be required
- Non-physical work related capacities: following a schedule, maintaining attendance/punctuality; occasional deadlines; variety of tasks
- Social/Emotional demands: teamwork; relationship/network-building; working closely with the public, co-workers and supervisor
- Cognitive/mental demands: attention to detail; multitasking; organizational ability/time management, adaptability, sound judgement

**Qualifications**
- Post-secondary diploma or degree in an administrative, social service or business field is required, or equivalent combination of education and experience
- 1 year of relevant work experience
- Satisfactory Vulnerable Sector Screening within the past six months
- Fluency in languages other than English is an asset
- Strong oral and written communication skills in English
- Facility using digital outreach tools and social media (i.e. Instagram, Facebook, Twitter)
- Competency in Word, Excel, Outlook, and Internet
- Legally entitled to work in Canada

**Job Type**: Part-time
Part-time hours: 21 per week

**Salary**: $23.68-$25.13 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-08-03
Expected start date: 2023-08-18



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