Receptionist/Administrative Assistant

2 weeks ago

Toronto, Canada KGS Group Full time

KGS Group is seeking a Receptionist / Administrative Assistant to join our Thunder Bay office.

About Us
We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role
The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering incoming calls, greeting clients or visitors in an efficient and courteous manner, general office support and assisting in other administration jobs as required.

Your Key Responsibilities
Receive calls
Greet clients in a respectful and courteous manner
Receive and send out courier packages
Provide administrative support services to leadership team and other employees
Provide administrative support for the development and submission of time sensitive documents including reports, proposals, letters, memos and presentations.
Work with MS Word, Excel, Adobe Acrobat, Visio and Outlook on a regular basis to assist with the preparation of reports and proposals.
Event plan for conferences, training activities and special events
Coordinate travel arrangements
Print proposals and reports in accordance with client requests.

About You
To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:
Previous experience in an administrative role in a fast-paced environment is preferred.
Excellent organizational, interpersonal, and communication skills.
Ability to meet deadlines and adapt to changing priorities.
Technology savvy with the ability to learn new systems quickly.
Proficient in Microsoft Office applications and Adobe Acrobat.

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.

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