Band 1 - Communications and Events Coordinator

4 weeks ago

Victoria, Canada BC Public Service Full time

Posting Title- BAND 1 - Communications and Events Coordinator- Position Classification- Band 1- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $63,400.00 - $90,399.95 annually- Close Date- 3/26/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> BC Public Service Agency- Ministry Branch / Division- CCB/CLE- Job SummaryReporting to the Senior Communications Specialist, the Communications and Events Coordinator works as part of a collaborative team to coordinate high-profile communications and events involving senior executives and partners across the BC Public Service.

The Communications and Events Coordinator provides support for executive communications and works collaboratively with BC Public Service Agency (PSA) staff and partners across government to lead all aspects of event coordination. This position manages related contracts and the production of event-related visuals, tools and other communications products. This position requires a high degree of independence and time management coordination to undertake events that include PSA, executive and ministry staff.

**Job Requirements**:

- Post-secondary degree in a related field (Events Management, Public Relations, Communications, Business Administration) and one (1) year of related experience; OR
- Diploma or certificate in a related field (Events Management, Public Relations, Communications, Business Administration) and two (2) years related experience: OR
- Other combination of education and related experience may be considered
- Related experience must include:

- Developing events plans and systems to manage complex events from initial concept through to execution and evaluation.
- Building and maintaining effective relationships with internal and external partners and colleagues.
- Working with third party vendors and contractors to coordinate event logistics, budgets and procurement.
- Producing a variety of written communications materials such as event invitations, speaker bios, agendas and briefing materials for speakers and panelists.

Preference may be given to applicants with one (1) or more of the following:

- Post-secondary education in events management.
- More than two (2) years’ experience organizing and leading events.
- Experience drafting and developing communications and engagement plans and associated tactics.
- Experience working with online registration systems such as Eventbrite and Teams registration form.
- Experience working with virtual events and engagement technology such as Teams Live Events, ThoughtExchange, Slido and Mentimeter.
- Experience planning and organizing events that are hybrid format, e.g. in-person and virtual components. Experience working with BC Government structure, decision-making processes, goals/objectives, financial/administrative policies and program deliverables.Provisos / Willingness Statements
- Understand and commit to a diverse and inclusive workplace.
- Travel to all regions in BC for events via air travel, car and public transit.

**About this Position**:
An eligibility list may be established to fill future temporary and permanent vacancies.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

**How to Apply**:
**Cover Letter: NO** - Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES** - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

**Additional Information**:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
- Job Category- Leadership and Management

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