Administrative Assistant 1 Year Contract

5 months ago

Barrie, Canada RVH AUXILIARY Full time

**Education**:
Completion of a two year college program with a focus in Secretarial, Administrative Assistant or Ontario Secondary School graduation diploma with commercial options or equivalent secretarial and social media marketing.

**Experience**:

- Progressive experience in administrative roles;
- Computer skills including MS Office (Outlook, Word, Excel, PowerPoint, Publisher, required);
- Has worked for a Manager/Director;
- Social Media advertising experience

**Competencies**:

- Strong interpersonal skills;
- Able to communicate with a variety of management levels;
- Proven organizational skills;
- Strong listening skills;
- Ability to multi-task.
- Have a valid driver’s license and a reliable vehicle

**Other**:

- Demonstrated commitment to customer service skills.
- Demonstrated ability to communicate effectively, both oral and written.
- Demonstrated flexibility and adaptability to a changing work environment.
- Demonstrated ability to prioritize and function effectively in a busy environment.
- Demonstrated problem-solving ability and organizational skills.
- Demonstrated ability to work independently and as part of a team.
- Demonstrated ability to function in a multi-task environment.
- Demonstrates commitment to maintaining confidentiality.
- Demonstrated technical skills - computer software, audio-visual equipment and social media skills
- Must possess the ability to work in an environment where there is constant interruption.
- Cash handling and POS experience

**Administrative**:

- Perform a variety of administrative tasks to support the efficient operation of the office.
- Answer and direct phone calls, take messages, and respond to inquiries.
- Receive and direct all incoming and outgoing mail.
- Assist the Executive Assistant co-ordinating appointments for the Director of Operations and Auxiliary President.
- Maintain adequate stock of stationary, office supplies and equipment.
- Order and receive all products necessary for the function of the Auxiliary.
- Maintain reference manuals, and minute binders.
- File minutes of committee meetings and other meetings as needed.
- Assist Director of Operations, President, Executive Assistant, Committee chairs and Managers with room bookings and setup, portering requests and forms requisitions.
- Assist with meeting preparations including food orders and room setup including document reproduction as needed.
- Assist leaders by preparing correspondence, reports, agendas, minutes, and departmental publications.
- Support the OLG Lotto Booth, Victoria’s Gift Shop and Café Royale

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

**Job Type**: Part-time

**Salary**: $16.75-$17.00 per hour

Expected hours: 25 - 35 per week

**Benefits**:

- Employee assistance program
- On-site gym
- On-site parking
- Paid time off

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 1 year (required)
- Customer Service: 1 year (required)

Ability to Commute:

- Barrie, ON L4M 6M2 (required)

Ability to Relocate:

- Barrie, ON L4M 6M2: Relocate before starting work (required)

Work Location: In person

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