Chief of Staff

5 months ago

Toronto, Canada ACTO Technologies Full time

**About Us**:
ACTO is a field force effectiveness platform purpose-built for the Life Sciences industry that ensures reps are always competent and confident in HCP interactions. Optimized for product launches, new hire onboarding, and sales meetings, ACTO supports rep competency by unifying field force training, certification, coaching, resources, and knowledge reinforcement for a seamless and personalized experience. With ACTO, Sales, Marketing, and Commercial Learning & Development leaders have unmatched visibility into rep behaviour and performance, so they can take action to drive commercial excellence.

**About the Role**:
As the Chief of Staff at ACTO, you will play a pivotal role in supporting our CEO in driving the company's vision forward. You will be responsible for a diverse range of tasks, from managing the CEO's schedule and inbox with the utmost professionalism to transforming his concepts into compelling visual presentations. This role requires exceptional organizational skills, creativity, and a proactive and strategic mindset.
**Reporting to**: Chief Executive Officer (CEO)
**Location**: Toronto, GTA, Ontario (Hybrid)

**Key Responsibilities**:

- Graphic Designing and Visual Presentations: Utilize your graphic designing experience in tools like Adobe Photoshop, Microsoft Suite, GoogleSuite, Canva, etc., to help digitize the CEO’s sketched concepts into visually engaging content for presentations for stakeholders, briefs, and memos while ensuring clear communication of key messages and ideas.
- Social Media Management: Collaborate closely with the Marketing team to manage the CEO's social media presence, ensuring alignment with the company's brand and messaging.
- Calendar Management and Travel: Demonstrate strong calendar management skills, coordinating meetings, appointments, and travel arrangements for the CEO, ensuring efficient use of time and resources. You will also be required to travel to the US and UK about 25% of the time in conjunction with traveling to the GTA about three times a week.
- Implement Entrepreneurial Operating System (EOS): Learn about the EOS framework, get certified, and implement it across the company to drive organizational efficiency and alignment. Conduct workshops.
- Accounting, Bookkeeping, and Financial Modeling: Handle basic accounting tasks, manipulate financial models, and ensure accurate and up-to-date financial records.
- Project Management and Market Research: Use your project management skills to support various initiatives within the company, ensuring timely execution and delivery. Conduct market research and analysis to inform strategic decision-making, including preparing due diligence reports as needed.

**To be successful in this role, you’ll need**:

- Bachelor’s Degree in Business Administration or related field
- Previous experience in a similar role.
- Must have graphic Designing Experience - working knowledge in graphic design tools such as Adobe, video editing software, Canva, Microsoft and GoogleSuite and other relevant tools.
- Must have calendar management skills: Strong organizational skills and attention to detail in managing the CEO's schedule and appointments.
- Must have social media management skills: Ability to collaborate with the Marketing team to manage CEO's social media presence, maintaining alignment with company branding and messaging.
- Highly organized with exceptional attention to detail.
- Ability to prioritize tasks and manage time effectively in a fast-paced technology environment.
- Basic experience with accounting and bookkeeping tasks, including financial modeling.
- Familiarity with project management principles and tools.
- Ability to work independently and have excellent work ethics
- Willingness to travel about 25% of the time within Canada, USA, UK, and regular travel to the GTA about three times a week.

**Nice-to-Haves**:

- Experience in the healthcare or life sciences industry is desirable but not required.
- Corporate development or business development experience is a significant asset.

**What you’ll enjoy about ACTO**:

- Industry leading, multiple award-winning technology
- Results-driven and collaborate culture
- Competitive compensation package
- Company MacBook
- Budget for work-from-home set-up
- Monthly work-from-home allowance
- Flex hours (overlapping with our core hours)
- Work from anywhere
- Full benefits package (health, dental, vision, EAP etc.)
- Unlimited PTO
- ACTO Be Human Days (ACTO’s additional PTO)

At ACTO we believe diverse and inclusive teams perform better. We are an equal opportunity employer and are committed to working with applicants requesting accommodations during our interview process. We thank everyone for their interest in ACTO, only those applicants that have been selected for an interview will be contacted.

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