Front Desk Administrator

2 weeks ago


Surrey, Canada Macdonald Realty Ltd. Full time

**Job description**

**Front desk Administration
- Macdonald Realty**
- Work hours**: 9:00 a.m. to 5:00 p.m. Mon-Fri (full-time)**:

- Location**:100-2429, 152nd St, Surrey**

DUTIES AND RESPONSIBILITIES

**Office Responsibilities**
- Answer all incoming calls and transfer as necessary, maintain opening and closing phone procedures
- Greet and assist clients in a friendly fashion. ensure reception and office is tidy, including meeting rooms
- Input / adjust listing Information from agents as required, using SkySlope and Lone Wolf
- Approve invoices for supplies and services - ensure invoice accuracy before forwarding to Head Office
- Order Title searches, Company Searches, Terra Firma, deposit draft cheques if required
- Real Estate Board materials as required
- Monitor, refill, and maintain coffee. tea. cream, sugar, and other kitchen supplies
- Monitor. refill and maintain inventory of office supplies, toners, consumables photocopy paper, etc.
- Monitor office equipment - fax machines, binding machines, multi-function equipment, arrange service when needed
- General administrative duties including filing, photocopying, data entry, word processing, paging, etc

**Main Agent Responsibilities**:

- Receive/arrange courier services through a regular courier company
- Receive/distribute/page realtors with incoming faxes or mail; assist agents with outgoing mail
- Offer coffee or tea to clients, if needed
- Co-ordinate printing of marketing materials for Realtors within the requirements mandated by the MREG Creative Marketing Dept.

**Skills and Qualifications**:

- Grade 12 education or equivalent
- 1 year or more of administrative experience or a combination of both
- Must have excellent verbal and written communication skills
- Must have excellent interpersonal skills and telephone etiquette
- Proficient with Microsoft Office programs such as Word, Excel, Outlook, etc.
- Must be able to multitask and work in a fast-paced environment
- Able to self-motivate and work independently

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Surrey, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location



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