Administrative Assistant

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Centre for Continuing Education Unit CCE-Staff Postings Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you ready to embark on a dynamic role that fosters growth and innovation? We’re seeking an organized and proactive individual to join our team as an
**Administrative Assistant**. Reporting directly to the Manager of Student and Instructor Services Credit & ESL, you’ll be at the heart of our ESL unit’s success

**What You’ll Do**:

- **Facilitate Academic Committee and Management Meetings**: Prepare agendas and meticulous meeting minutes.
- **Maintain Impeccable Records**: Keep electronic and paper files organized and current.
- **Engage in Semester Events**: Play a pivotal role in closing exercises and orientation weeks.
- **Versatile Support**:Dive into various tasks, from managing midterM/Final marks to coordinating room bookings and online evaluations.
- **Liaison Extraordinaire**:Maintain seamless communication with ESL instructors, provide vital statistics, and oversee key assignments.
- **Plus More**:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

**Why Join Us?**

At the University of Regina, we’re more than just a campus - we’re a community Join our team and enjoy:

- **Meaningful Impact**:Your work directly contributes to creating a better environment for students, faculty, and staff by assisting the University in connecting to communities and securing their support.
- **Work-Life Balance**:We value your well-being and know your personal life is most important
- **Dynamic and Inclusive Workplace**: We value diversity and inclusivity. You’ll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- **Innovation Culture**:We encourage fresh ideas and innovative thinking.
- **Competitive Compensation**: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Please note: this position is being reviewed to ensure responsibilities align with the changing needs of the role. Specific tasks and responsibilities may undergo some adjustments.

Join us and become an integral part of our ESL unit’s success story

Position Requirements

**What You’ll Bring to the Position**:

- Grade 12 supplemented by the successful completion of a recognized business course.
- Minimum of three years clerical experience.
- A suitable combination of education and experience may be considered.

**Skills That Will Ensure Your Success in this Role**:

- Demonstrated knowledge and skill in Microsoft Office products, including Word, Excel, Powerpoint, Access, and Publisher. Application of University programs including Destiny, Banner, Caspur Reports and GroupWise.
- General knowledge of policies and procedures pertaining both to the University and ESL.
- Proven ability to work independently and as part of a team with mínimal supervision.
- Proven ability to communicate clearly and concisely in oral and written form.
- Proven ability to organize workload and manage multiple deadlines simultaneously.
- Proven ability to establish and maintain effective working relationships.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Term Work Hours

Monday - Friday 8:15 a.m. - 4:30 p.m., occasional evenings or weekends as required. (As per Operational Services)

Duration (if Term/Temporary) 1 Year Term (with the possibility of extension or becoming permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting

Additional Information

**Contact Information**

**Job Open Date**
- 11/27/2023**Job Close Date**
- 12/03/2023**Open Until Filled**
- No**Special Application Instructions**Diversity Statement**Competition Number**
- 20230747A/S

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