Gifts Administration Assistant

6 months ago


Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Director, Advancement Services, the incumbent will work in the Gifts Administration team with the Advancement Services unit in the Department of University Advancement in support of Carleton University, its alumni and donors.

The Gifts Administration Assistant is responsible for: processing more than 12,000 gifts made by cheque, cash and credit card annually; preparing appropriate acknowledgment of those gifts; performing all data entry related to donations; overseeing the Corporate Matching Gift process; providing backup to the Gifts Administration Officer during annual leave and providing quality customer service to University Advancement constituents.

**Qualifications**:
The incumbent must possess the following qualifications:

- Extensive office skills, good judgment and great customer service experience.
- Ability to work independently, multi-task and manage projects to strict deadlines enforced by the University and external bodies including the CRA and the Ministry of Training and Education.
- Accuracy and strict attention to detail are essential, in particular in adherence to proper cash handling policies and in data entry.

**Education and Experience**:
The above is normally acquired through the completion of:

- Post-secondary diploma or degree required, preferably with a business or accounting emphasis.
- Minimum of 3 years progressive related experience, preferably in fundraising and preferably in a post-secondary institution

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.



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