Administrative Assistant, Major Gifts

6 months ago

Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Director, Major Gifts the incumbent provides administrative and clerical support for the Director, Major Gifts and the Major Gifts fundraising team.

The duties include, but are not limited to, coordinating the daily schedule, arranging meetings, travel, preparing correspondence, preparing materials for meetings on behalf of the Director, Major Gifts; scanning and filing donor, prospect and faculty communications, prospect management record keeping, providing reports etc.

Additionally the incumbent would perform general office administration and support for the Major Gifts Fundraising team including updating prospect management records, completing online forms, monitoring deadlines, arranging travel and coordinating professional development.

The incumbent will provide back-up for the Receptionist as well as the Advancement Coordinator during their absences. The incumbent will, from time to time, be involved with special department wide initiatives.

**Qualifications**:
The incumbent must possess the following qualifications:

- Strong organizational, multi-tasking and administrative skills, in order to stay on top of demands and constant changing priorities and deadlines.
- The incumbent must be able to initiate action with a mínimal degree of supervision and follow through with major gift fundraisers per the requests of the Director, Major Gifts.
- Good writing skills are required, as the incumbent prepares routine correspondence on behalf of the Director, Major Gifts.
- Excellent interpersonal and communication skills, ability to deal directly with board members, major donors, prospects, volunteers and senior management offices.
- Attention to detail and ability to multitask is important. The ideal incumbent must work well under pressure.
- Solid knowledge of the Microsoft suite including Excel, Word, SharePoint & Outlook.

**Education and Experience**:
The above is normally acquired through the completion of:

- Minimum of two years of post-secondary education
- Minimum four years of administrative experience within a fundraising environment.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

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