Payroll & Leave Management Technician

3 months ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Payroll & Leave Management Technician**Department/Unit**
- Facilities Management**Location**
- Halifax, Nova Scotia, Canada**Posting Number**
- S252-24**Employee Group**
- NSGEU Local 77**Position Type**
- Regular, On-Going**Duration of Contract (if applicable)**

**Employment Type**
- Full Time**Full-time Equivalency (FTE)**
- 1.0 FTE**Salary**
- $32.24 - $40.83 per hour ($54,488 - $68,999 per annum, 32.5 hours per week)**Classification**
- SIT1**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.**Job Summary**
- The mission of Facilities Management (FM) is to provide the Dalhousie community with an inviting, safe and sustainable environment which supports and enhances an inspiring experience in learning, living, working and research. Reporting to the Manager of FM Human Resources (HR), the Payroll and Leave Management Technician will provide specialized support to assist in the data management of FM employees’ leaves/absences as well as advanced report preparation and analysis of all statistical and technical reports in support of FM HR decisions. On the payroll side they will reconcile payroll related reported discrepancies and communicate with various parties (e.g., employees, Payroll Services, FM Finance Unit, FM Managers, and Supervisors) on payroll issues and prepare data analysis reports.**Key Responsibilities**
- Gather, track and ensure completeness and reliability of all supporting documentation for the preparation of statistical reports. Develop reports of varying complexity by analyzing requestors’ data needs and through in-depth knowledge of the university’s collective agreements, handbooks, and policies.
- Monitor employee leave time in accordance with collective agreements, handbooks, and the Nova Scotia Labour Standards Code. Reviews and reconciles all departmental AOR (Absence and Overtime Reporting) entries and resolves all discrepancies
- Troubleshoot systems issues including regarding data, data models, reports and report schedules as well as suggest and implement improvements to data entry and maintenance.
- Participate in the development of metrics, dashboards, scorecards and data visualizations and in the process review and signoff of new methods and procedures for data and reporting including testing, maintenance and system/platform integration.
- Collaborate with FM HR and/or central Employee Relations team as required to work through any labour relations issues with respect to leave management as well as regarding process improvements and policy changes.
- Payroll Administration, including new Hires, Transfers, Status Changes and Payroll reconciliation by using the University’s HRIS and the Facilities Management Department’s computerized maintenance management system.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.**Required Qualifications**
- Undergraduate degree in relevant field such as Business Administration or Information Management with approximately three to five years’ relevant experience in the use of technology for data analysis, information and reporting as well as technical solutions to improve processes (or an equivalent combination of training and experience).
- Experience conducting complex statistical reporting, analyzing data, and using sound judgement in dealing with confidential data and information.
- Experience in a unionized workplace including working with collective agreements and policies.
- Strong analytical and problem-solving skills, and attention to detail with the proven ability to perform a high volume of work to meet multiple completing deadlines.
- Excellent interpersonal and communication (verbal and written) skills, and the demonstrated ability to work well both in a team environment and independently.
- Advanced computer skills in MS Excel, Word, Outlook, and with reporting tools, etc. with the proven ability to learn new programs.

**Assets**
- Experience in Banner and/or Assetworks
- Experience in a post-secondary or other complex large-scale organizations.

**Job Competencies**
- Self-Awareness & Professionalism
- Integrity
- Adaptability
- Knowledge & Thinking Skills
- Communication

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