Office Manager

3 weeks ago

Toronto, Canada Weber Shandwick Full time

Weber Shandwick is currently seeking an** Office Manager **to join our team in Toronto. We're a passionate and diverse team that protects and promotes some of Canada's most iconic and beloved brands - and has fun while doing it

**Responsibilities**:

- Act as the first point of contact including greeting of staff and guests in person and by phone
- Oversee logistics and provide critical support for internal and external meetings (scheduling, material prep, key stakeholder coordination, etc.)
- On-site coordination requirements will increase as in-person and in-office meetings and events return
- Galvanize and reinforce office culture (primarily locally, but also Canada-wide) through the management of recognition and celebratory events (birthdays, anniversaries, etc.) as well as other office activities
- Partner with Finance, HR and IT on new hires and orientation, tech needs across the office, expense reimbursements, etc.
- Coordinate incoming and outgoing mail and packages distribution
- Maintain employee and vendor contact lists
- Act as the main contact for subscription management
- Oversee office and kitchen supplies (ordering on a regular schedule) and maintenance
- Provide administrative support to select senior team members, including:

- Scheduling and coordinating travel arrangements (as travel picks back up);
- Expense management
- Assist onboarding for new staff: welcome package, access cards, new hire booklet, etc.,
- Serve as lead on Business Continuity Planning, fire marshal and emergency response
- Partner with HR on Occupational Health and Safety training and support
- Manage coordination with building manager for access and shuttle bus cards; maintenance and repairs, cleaning
- Special projects as assigned

**Key Qualifications**:

- BA or BS degree or equivalent
- Approximately 4-6 years of experience, ideally in an agency or professional services environment
- Proficient in MS Office (Teams, Word, PowerPoint and Excel)
- Extreme attention to detail, ability to multi-task and juggle priorities
- Smart, self-starter, resourceful and ready to jump in
- Solution-oriented in a fast paced environment
- Excellent communications skills
- Experience in meeting coordination and event planning
- Client service mindset required
- The Weber Shandwick Collective recognizes that your health and wellbeing are a priority. This is why we offer a full suite of benefits including:_
- _Medical_
- _Dental_
- _Vision_
- _RRSP (with employer match)_
- _Tuition Reimbursement_
- _Juice Money - $60 monthly reimbursement to be used towards purchases that nourish your health, mind, body, and soul_
- _Bring Your Own Device (BYOD) - $50 monthly cell phone reimbursement_
- _MyDays - Flexible time off _
- _Short-Term Disability _
- _Paid Parental Leave Policy _
- Weber Shandwick is proud to be an Equal Opportunity/Affirmative Action employer. Weber Shandwick recruits qualified applicants without regard to race, color, religion, gender, age, ethnic or national origin, protected veteran status, physical or mental disability, sexual orientation, gender identity, marital status or citizenship status._
- #LI-SK1_

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