Office Admin Manager

2 weeks ago

North Vancouver, Canada Paris Mechanical Ltd Full time

Paris Mechanical is one of Vancouvers leading mechanical contracting companies servicing the high end residential market as well as the commercial/ multi use markets. We have 11 proven years of success and stability and we are growing. We need an Office Amin Manager to work with our executive team to help support our continued growth. The cool thing about this role is it has a wide variety of tasks and responsibilties. You will be challenged and engaged constantly with a lot of room to grow. Come join our incredibly talented team at Paris Mechanical

**Job Duties**:
**Payroll**
- Ensure timely management approval of timecards
- Prepare payroll reports
- Manage employee advances and deductions
- Run biweekly payroll using Ceridian payroll platform
- Ensure all labour is allocated to the correct job
- Report to Controller

**Accounts Payable**
- Collect and filter supplier invoices for data entry clerk and resolve clerk’s questions
- Prepare and send supplier remittances
- Prepare employee expense reimbursements and per diems for payment
- Enter all visa purchases in Knowify and/or QuickBooks
- Ensure accuracy of payables
- Ensure all bills/purchases are allocated to the correct job
- Report to Controller

**Accounts Receivable**
- Deposit cheques and make relevant entries in QuickBooks
- Assist with monthly customer collections

**Human Resources**
- Lead onboarding/termination processes
- Maintain employee files, record, and update certifications
- Report Apprentice hours quarterly; liase with ITA (Industry Training Authority)
- Liaise with benefits provider and respond to employee benefits inquiries
- Maintain human resources records
- Assist Management with other ad hoc HR duties
- Report to Owners

**General Accounting and Administration**
- Data entry as required
- Administrative duties as required
- Bookkeeping as required; training will be provided
- Assist Controller with other ad hoc accounting duties
- Report to Management

**Soft Skills**:

- Meet people with ease and motivate them to seek opportunities and achieve high standards.
- Provide a positive and innovative atmosphere and encourage people to achieve the task in hand.
- Encourage people to communicate effectively and through example and expertise create a participative and involved atmosphere.
- Encourage a high level of performance in self and others.
- Be disciplined in developing organizational systems, procedures, rules, and norms.
- Be non-confrontational when handling or involved in conflict situations and in order to achieve agreed and acceptable standards and timelines adopt a passive and non-demanding working ethic.
- Be alert to changing situations, show flexibility in approach, adaptability in difficult circumstances and continuously strive to achieve a result.

**Required Education and Skills**:

- Post secondary education in Business Administration, Accounting, or another related field preferred
- Minimum 3 years of bookkeeping experience preferred
- Some Human Resources experience preferred
- Experience processing payroll preferred; training will be provided if necessary
- Proficiency in English, Microsoft Word, and QuickBooks (or similar accounting software)
- Basic Microsoft Excel skills
- High degree of accuracy and attention to detail
- Excellent and positive communication skills
- Ability to work both independently and as part of a team
- Ability to adapt and thrive in an environment with multiple workflows
- Experience in construction industry a plus
- Experience with Knowify or other project management software a plus

**Benefits**:

- Casual dress
- Flexible schedule
- Company events
- Competitive benefits package after 3 month probationary period
- A friendly, supportive, and relaxed atmosphere

**Job Types**: Full-time, Permanent

**Salary**: From $32.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site gym
- Profit sharing
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Work Location: Hybrid remote in North Vancouver, BC

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