CEO Executive Assistant

4 weeks ago

Markham, Canada Kinark Child & Family Services Full time

**Job Description**:
**Job Summary**:
Reporting to the President and CEO, the Executive Assistant will work closely with the CEO and other members of the Executive Team and the team of Executive Assistants who support them. Work is fast paced, detailed and demanding, and work is a combination of delivering with quality on regular planned and recurring responsibilities and responding quickly and effectively to new and emergent priorities. The EA will interact with many different people throughout the day, both inside and outside the organization. As a member of the senior team, the EA will have an opportunity to collaborate, innovate and initiate with a strong and committed professional group of colleagues.

**Kinark has introduced a benefit that gives employees in eligible roles the opportunity to work partially or fully remote if they choose to opt-in for this benefit. This role (Executive Assistant) is assessed as a Roamer position requiring mínimal days in the office (2 days per week) unless business demands require.**

**Duties & Responsibilities**:

- Communicates directly with, and on behalf of, the President and CEO, with Board members, executive and leadership team members, funders, and others, on matters related to the President and CEO’s initiatives.
- Provides leadership to building relationships crucial to the success of the organization and manages a variety of special projects for the President and CEO, some of which have organizational impact.
- Works formally and informally with senior leaders in the organization to develop and implement key initiatives and activities.
- Coordinates, prioritizes, and contributes to action on issues and concerns involving the office of the President and CEO, including those of a sensitive or confidential nature.
- Provides a range of support including overseeing/managing an active and dynamic calendar of appointments; composing and preparing correspondence, that may be confidential; preparation of background materials including analysis and summary of reports and compiling related documents for meetings and presentations; arranging all aspects of complex and detailed travel plans; screening and handling internal and external correspondence, requests and phone calls; taking meeting minutes and identifying and tracking action items.
- Administratively manages procurement and expense processes on behalf of the CEO.
- Coordinates with a team of corporate executive support staff supporting the corporate office and Executive Team members.
- Manages multiple priorities; handles matters expeditiously, proactively, and sensitively.
- Coordinate internal and external resources on behalf of the CEO to ensure that all deliverables are completed on time.
- Develop project plans to track progress of deliverables and escalate as needed.

**Qualifications**:

- Bachelor’s degree in a relevant field.
- Minimum five years’ experience providing support at the senior leadership/executive level.
- Demonstrated experience managing complex projects.
- Demonstrated judgment, integrity, and problem-solving ability.
- Excellent attention to detail, organizational and communication skills (both written and verbal) and the ability to interact effectively with all levels of internal and external stakeholders.
- Ability to deal with sensitive and confidential matters with diplomacy, tact, and discretion.
- Strong teamwork skills.
- Work well under pressure by incorporating excellent organizational and time management skills.
- Facility software packages such as Microsoft Office (Word, Excel, Power Point and Outlook), as well as various types of office equipment.
- Formal project management education an asset but not essential.
- Knowledge of not-for-profit sector and child and youth services system in Ontario will be considered an asset.
- Satisfactory Criminal Record Check and Pre-Employment Medical.

  • Executive Assistant

    4 weeks ago

    Markham, Canada CoStone Real Estate Inc. Full time

    **Executive Assistant / Office Manager (Full-time)** We are not offering just a job; we are offering a career path. Our boutique Real Estate Development company in Ontario specializes in Development Management and Construction Management, providing pragmatic solutions to intricate challenges. Our responsiveness and results-driven approach have earned us a...

  • Executive Coordinator

    1 month ago

    Markham, Canada Children Believe Fund Full time

    **Careers That Empower Young Dreamers** When you make a decision to work with Children Believe you’re not just doing something great for your career, you’re helping empower children around the world to access education, pursue their dreams and be a voice for change. We know there are lots of career options for talented, top performers like you, but not...

  • Executive Assistant to CEO

    1 week ago

    Markham, Canada JCS Contracting & Marketing Ltd. Full time

    **Responsibilities** - Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives - Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals - Maintain professionalism and strict confidentiality with all materials - Organize team communications...

  • Executive Assistant

    4 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administrative support to executives, to ensure the successful...

  • Executive Assistant

    4 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administrative support to executives, to ensure the successful...

  • Executive Assistant

    3 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administrative support to executives, to ensure the successful...

  • Executive Assistant

    3 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team!What they are looking for: This role provides administrative support to executives, to ensure the successful execution...

  • Executive Assistant

    4 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team!What they are looking for:This role provides administrative support to executives, to ensure the successful execution...

  • Executive Assistant

    3 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administrative support to executives, to ensure the successful...

  • Executive Assistant

    4 weeks ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team!What they are looking for:This role provides administrative support to executives, to ensure the successful execution...

  • Executive Assistant

    1 week ago

    Markham, Canada Tomas Construction Inc Full time

    **Responsibilities** - Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives - Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals - Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing,...

  • Office Administrative Assistant

    1 week ago

    Markham, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to executives...

  • Office Administrative Assistant

    1 week ago

    Markham, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to executives...

  • Office Administrative Assistant

    1 week ago

    Markham, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role.Key Responsibilities: Provide administrative support to executives...

  • Executive Assistant

    1 month ago

    Markham, Canada CFO Capital Full time

    Executive Assistant **Salary**: $65,000 + Benefits Hours: 8am - 4pm (flexible hours outside work hours to be offset with vacation hours) **Job Overview** **Key Responsibilities** - Setting up conferences and preparing Power point presentation. - Customer service: Meet and great clients, coffee water offerings. - Deposits, logging of all cheques,...

  • Executive Assistant

    4 weeks ago

    Markham, Canada CFO Capital Full time

    Executive Assistant **Salary**: $70,000 + Benefits Hours: 8am - 4pm (flexible hours outside work hours to be offset with vacation hours) **Job Overview** **Key Responsibilities** - Setting up conferences and preparing Power point presentation. - Customer service: Meet and great clients, coffee water offerings. - Deposits, logging of all cheques,...

  • Executive Assistant

    6 days ago

    Markham, Canada ZoomHR Full time

    Our client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! What they are looking for: This role provides administra

  • Executive Assistant

    6 days ago

    Markham, Canada Sofina Foods Inc. Full time

    Executive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a promi

  • Office Administrative Assistant

    2 weeks ago

    Markham, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role.Key Responsibilities:Provide administrative support to executives...

  • Office Administrative Assistant

    1 week ago

    Markham, Canada RedBranch Executive Search & Recruitment Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role.Key Responsibilities:Provide administrative support to executives...