Office Administrative Assistant

3 weeks ago


Markham, Canada RedBranch Executive Search & Recruitment Full time

Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role.

Key Responsibilities:
Provide administrative support to executives C-suite directors, including scheduling meetings, managing calendars, and making travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Coordinate and organize meetings, conferences, and events, including booking venues, arranging catering, and preparing materials.
Maintain and update electronic and physical filing systems, ensuring accuracy and accessibility of documents.
Screen and direct phone calls and emails, responding to inquiries and forwarding messages as appropriate.
Assist with project management tasks, such as tracking deadlines, coordinating resources, and monitoring progress.
Conduct research, compile data, and prepare reports or presentations as requested.
Manage office supplies and inventory, placing orders as needed and ensuring adequate stock levels.
Assist with HR-related tasks, such as onboarding new employees, maintaining personnel records, and coordinating employee events.
Handle sensitive and confidential information with discretion and professionalism.

Qualifications :
Bachelor's degree in business administration, office management, or related field preferred.
Proven experience as an administrative assistant, executive assistant, or similar role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Excellent communication and interpersonal skills, both verbal and written.
Ability to work independently with minimal supervision and as part of a team.
Discretion and confidentiality in handling sensitive information.
Flexibility and adaptability to changing priorities and responsibilities.



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