Administrative Assistant

3 weeks ago


Concord, Canada Marel Contractors Full time

Marel (an affiliate of the Muzzo Group of Companies) is a family owned and operated business, that specializes in metal stud, insulation, drywall, acoustics and textured finishes. We service all sectors of the construction industry including residential (Low-Rise & High-Rise), commercial, institutional and industrial throughout the GTA, Ontario and across Canada for over 70 years. We currently have an opening for a hardworking, multi-tasking individual with a positive and professional attitude in our Ottawa Division to join our team as a full-time, **Administrative Assistant** in our Estimating department.

**Responsibilities**:

- Ensures on-time and accurate order processing of Purchase Orders
- Processes the billing of site Work Orders
- Obtains copies of WSIB certificates for billings, start of new jobs and expired certificates
- Responsible for invoicing Extras to clients for low rise residential
- Welcomes on-site visitors, fields incoming calls, inquiries and directs callers as appropriate for the Estimating department
- Assists with various administrative tasks such as but not limited to, updating the commercial calendar for tender closings, creating meeting summaries and scanning and copying of various documents
- Provides reception relief as necessary
- Performs other related duties as required

**Qualifications**:

- 2-3 years of proven working experience in similar roles, preferably in a construction environment
- College Diploma/Post graduate education in Administrative Studies or an equivalent combination of education/experience is preferred
- Solid communication skills, both written and verbal
- High level of accuracy, detail and excellent customer service skills
- Ability to be resourceful and proactive in dealing with issues that may arise
- Ability to organize, prioritize and work under pressure
- Working knowledge of Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and strong aptitude for learning computer programs

This is a fantastic opportunity for you to develop with an established company. We offer a competitive benefits package and remuneration commensurate with experience.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)

Work Location: In person



  • Concord, Canada York Metal Products Full time

    **Description**: York Metal Products is looking for a highly motivated, organized and detail oriented Administrative Assistant to manage our front desk reception and provide administrative support to the Production Control and Logistics (PCL) Team. The Administrative Assistant is the first point of contact for Vendors, Subcontractors, Customers and other...


  • Concord, Canada Sigma Workforce Solutions Full time

    We currently have an excellent opportunity for an administrative assistant (temporary to permanent). The Administrative Assistant is also accountable for drafting, reviewing and editing time-sensitive correspondence sent by the management team. Other duties, relevant to the position, shall be assigned as required. - Provide administrative support to all...


  • Concord, Canada Safeline Group of Companies Full time

    **About the Company** Safeline Management is one of the top health and safety management companies in the GTA. We provide professional, qualified WSIB claims management and OHSA approved Health and Safety services to companies all over the GTA. With humble beginnings in 2008, we have since tripled in size. Safeline Management is a part of the Safeline...


  • Concord, Canada Direct Employment Staffing Full time

    We are seeking an Administrative Assistant/Bookkeeper to join our team and provide support to our clients and staff. We are looking for an individual that is highly motivated, has excellent communication skills, can learn quickly, and can work both in a team and independently. **Administrative Assistant/Bookkeeping Job Responsibilities**: - Provides...


  • Concord, Canada Perri's Corporation Full time

    **About Perri's Leathers** Perri's Corporation is pleased to offer full-time employment opportunities as an Administrative Assistant. We are confident you will find this position both rewarding and challenging as you become part of our great team. **Why Perri's Leathers?** Perri's Leathers Ltd. offers a broad and exciting variety of employment...


  • Concord, Canada Safeline Group of Companies Full time

    **About the Company**: Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and...


  • Concord, Canada Safeline Group of Companies Full time

    **About the Company**: Safeline Group of Companies is a leading organization in Ontario, specializing in comprehensive safety solutions and services. With more than 15 years of experience, we partner with businesses across sectors to promote safe work environments and protect valuable assets. Our customized services, including risk assessments, training, and...


  • Concord, Canada HVE Healthcare Assessments Full time

    **Job Title: Administration Assistant (Full-time, permanent)** **Job Objective**: To provide administrative support to the Administration Department by completing various reception, customer service and administrative duties. **Responsibilities**: - Making phone calls to clients to confirm appointments - Answering phones - Report formatting and...


  • Concord, Canada HVE Healthcare Assessments Full time

    **Job Title: Administration Assistant (Full-time, permanent)** **Job Objective**: To provide administrative support to the Administration Department by completing various reception, customer service and administrative duties. **Responsibilities**: - Making phone calls to clients to confirm appointments - Answering phones - Report formatting and...


  • Concord, Canada PT College Full time

    As a Private Career College, Progressive Training College aims to inspire leadership values and purpose in our students as we assist them on their path to employment. As an employer, we seek to instil the practice of values, attitudes, and skills necessary for success in today’s fluctuating job market. PTC is currently seeking an Administrative Assistant...


  • Concord, Canada My Baskets Full time

    Our company is currently seeking a Administrative Assistant (some knowledge of Quick Books Online preferred) to join our team! **Responsibilities**: - Fulfill orders from our website. - Making UPS shipping labels - Answer the phone. Taking the orders over the phone. - Picking the baskets for delivery. - Handle operational requirements throughout the day,...


  • Concord, Canada Maple-Crete Inc. Full time

    Maple-Crete Inc. continues to provide high-quality services to the municipal, commercial and residential sectors which include projects along city streets, sidewalks, parking lots, winter snow removal and more. **Administrative Assistant** Daily tasks include, but are not limited to typical office duties, inputting entries onto online programs and excel...


  • Concord, Canada A Plus Quality Inc. Full time

    **Position Summary**: **Responsibiltes**: - Manage and maintain office administrative tasks, including filing, data entry, and inventory management. - Provide exceptional customer support, addressing inquiries and resolving issues promptly. - Schedule appointments and send reminders to clients. - Follow up with clients to ensure satisfaction and address any...


  • Concord, Canada Saddlebrook Management Consultants Inc. Full time

    Saddlebrook Management Consultants Inc. is a professional firm providing project and construction management services throughout the G.T.A. and southern Ontario since 1991. Our firm offers a full service to the development industry with a staff of over fifty experienced employees. Our forte is constructing high density residential housing from stacked...


  • Concord, Canada Rentokil North America Full time

    Overview: **Administrative Assistant** Are you passionate about customer service? Looking to build your career in an exciting industry and a growing world class organization? Come see why so many of our team members recommend us to their friends! **Who are we?** *** Rentokil Canada Corporation is proud to be a member of the Rentokil family of companies...


  • Concord, Canada Mobb Medical Full time

    Knowledge of Quick Book - Excellent communication skills - Ability to handle multiple tasks simultaneously - Fast paced business environment - Independent worker with organizational skills - 3-5 years of administrative experience - Proficiency in Microsoft office suite - Writing & Grammatical skills - Monday to Friday regular office hours - Group benefits...


  • Concord, Canada STRICTLY FINANCE LENDING SOLUTIONS Full time

    **Job Overview** Seeking an organized and detail-oriented Administrative Assistant to effeciently manage the day to day operations of the team and manage clients. **Duties**: - Answer and direct phone calls using proper phone systems etiquette - Perform administrative and clerical tasks to support operations - Maintain files and records with effective file...


  • Concord, Canada Lifeline Fire Protection Full time

    **Lifeline Fire Protection** is the leading fire protection service provider for more than 25 years in the Greater Toronto Area, Canada. Lifeline provides fire protection and security services to residential, commercial, industrial, institutional, and government clients. Lifeline provides services at all stages of a project including designing, cost...


  • Concord, Canada Chestnut Flooring Full time

    **Job Type**: Full-time **Pay**: $22 - $24 / Hour **Location**: 8601 Jane St. Concord, ON. L4K 5N9 Chestnut Flooring is looking for an Administrative Assistant responsible for a wide range of activities related to the business’s operations. - Responsibilities: Planning and managing calendar activities. - Execute day to day tasks for business operations...


  • Concord, Canada REMAX Basil Fatouhi Full time

    We Are Hiring We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. - Answer and direct phone calls -...