Clerk, Accounts Payable

3 months ago

Williams Lake, Canada Williams Lake First Nation Full time

As the Clerk, Accounts Payable you will perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. The Clerk will directly work with the Finance Team for information sharing and problem solving. This position will report to the Finance Manager.

**DUTIES & RESPONSIBILITIES**
- Verify transactions comply with financial policies and procedures and are authorized for payment by the appropriate financial signing authority as set out by signing authority guidelines.
- Verify accuracy of invoices and cheque requisitions including appropriateness of taxes; determines level of rebates for each item.
- Ensure purchase order related invoices are matched to purchase orders in the system and other related documents, following up with source departments and/or vendors to gather missing documentation.
- Check accuracy of employee reimbursement expenses in accordance with the travel policy before processing.
- Assemble invoices into batches and key into Sage 300 Accounts Payable system and ensure all data entry is done according to the conventions as per the Accounts Payable manual.
- Prepare and perform cheque runs.
- Ensure proper reconciliation of WLFN credit cards and process timely payments.
- Reconcile vendor statements to ensure outstanding payments are processed.
- Research and resolve invoice discrepancies and issues.
- Respond to queries from suppliers and staff regarding invoices and travel claims in a timely manner.
- Provide supporting documentation for audit.
- Maintain and update accounts payable manual.
- Collect cheque/cash deposits and bring to the bank when the Chief Financial Officer & Finance Manager is away.
- Assist in preparation of statistical and other reports, as required.
- Assisting the finance department as required.
- Supports the mission, vision, and values of Williams Lake First Nation.
- Contributes to the WLFN’s ongoing success by accomplishing other duties as required or assigned.
- The duties listed are provided as examples of area of responsibility and are not intended to create limits to responsibility but to help understand the scope of the position. All staff are expected to be team oriented and maintain confidentiality of all information gained while working with the organization._

**QUALIFICATIONS**

**Knowledge**
- Knowledge of database management
- Working knowledge of balancing and reconciling sub-ledgers to the GL mandatory
- Knowledge of Microsoft Office software at an intermediate/advanced level

**EDUCATION & EXPERIENCE REQUIRED**
- Completion of Grade 12 and some post-secondary education/training in basic bookkeeping, or an acceptable combination of education, training, and experience.
- Minimum 2-3 years of progressively responsible experience in finance/accounting.

**Skills & Abilities**
- Excellent verbal and written communication skills with strong analytical and problem-solving skills.
- Strong interpersonal skills, very good judgment, and strong initiative.
- Ability to multi-task, to identify priorities, be creative and maintain a detailed work plan.
- Ability to recognize opportunities for improvement and efficiency.
- Operates as part of a team and is flexible about the boundaries and functions of the job.
- Maintains professionalism in all circumstances.
- Ability to work independently, and part as a team.
- Excellent time management skills as well as ability to work under pressure.
- Recognizes and respects all cultural diversity and understands Indigenous culture.

**WORKING CONDITIONS**
- Office environment.
- Most services are provided immediately.
- To be aware of sensitivity, confidentiality and urgency of requests while balancing other work commitments.
- Travel will be required.
- Non-standard hours of work - May be required to accommodate the community needs and that may consist of evenings and weekends.

**CONDITIONS OF EMPLOYMENT**
- Must be able to obtain and maintain a Criminal Records Check
- Must be able to obtain and maintain a valid BC Driver’s License
- Must provide a vehicle in good operating condition and appropriate vehicle insurance to meet program requirements OR access to company vehicle is provided and requires a valid Driver’s License.

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