Administrative Support

2 weeks ago

Regina, Canada University of Regina Full time

Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

The Hill and Levene Schools of Business is where responsible business comes to life through education and research. In business education and research, we foster meaningful experiential learning and engagement in local, national and international communities, and demonstrate commitment to inclusivity and social justice. The Schools offer five graduate degree programs, four graduate certificate programs, one undergraduate degree program and one undergraduate diploma program.

**Position Summary**:
Reporting to the Manager of Programs, Hill and Levene, the Administrative Support carries out various administrative functions in the main office of the Faculty of Business Administration, being the first point of contact for prospective, new, and current students, and responds to general inquires to the Hill and Levene Schools of Business.

**Main Responsibilities**:

- General reception and office duties (primarily for the Hill School of Business, but also as a back-up for the Levene School of Business) which includes answering inquiries and providing advice and assistance to current and prospective students, the general public, and faculty members;
- Answer general questions about the various programs offered by the Faculty and the University and University procedures, book appointments for academic advising, and provide basic guidance regarding admissions and registration procedures including pre-requisite overrides;
- Assist in updating Degree Audit and setting up course evaluations;
- Coordinates deliveries of guest speaker gifts;
- Sorts mail and assigns mailboxes;
- Tracks Faculty key inventory;
- Scanning admissions documents that arrive in the Faculty;
- Scanning new paper student documents to electronic;
- Provide administrative support for events targeted at current Hill students (booking rooms, ordering catering, etc);
- Purchase office supplies; and,
- Other duties as required.

Position Requirements

**Position Requirements**:

- Grade 12 with the successful completion of recognized business course(s), combined with a minimum of three years’ related experience. An equivalent combination of education and work experience may be considered. Completion of some university classes is an asset;
- Demonstrated expertise in the use of Microsoft Office (Word, Excel, Access, and Outlook-GroupWise). The position is responsible for creating and maintaining spreadsheets, databases, and general documents;
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and strong attention to detail;
- Ability to deal effectively in a courteous, cooperative and confidential manner with students, staff and the public;
- Ability to exercise analytical skills, critical assessment, and problem-solving techniques required in primary duties relating to students, faculty, staff and the public;
- Ability to communicate effectively, both verbally, and in writing;
- Ability to understand and execute oral and written instructions;
- Ability to create, compose, and edit written materials;
- Knowledge of University policies and procedures and the Hill School of Business programs and admission requirements;
- Skill in the use of operating basic office equipment;
- Knowledge and skill in the use of Banner, Caspur Reports, GroupWise, Degree Audit, and UR Docs required;
- Knowledge of University policies and procedures to appropriately respond to queries that arise;
- The ability to work independently under general direction or as part of a group;
- Thorough understanding of the different requirements associated with the various programs in the Faculty: Certificate, Diploma, Bachelor of Business Admin, etc;
- Experience organizing and coordinating events; and,
- Experience delivering professional, competent customer service in a front office environment is required: ability to interact effectively in a professional manner with students and potential students, the School’s major donors, senior members of the business community and senior executives within the University; ability to develop and maintain effective collegial working relationships with internal/external stakeholders is required;
Physical Demands Pay Grade CUPE Phase 4 Salary Range $42,533.40 - $57,457.40 Annually Status Permanent Work Hours

Monday to Friday 8:00 a.m - 4:30 p.m. on campus.

Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 05/04/2023**Job Close Date**
- 05/17/2023**Open Until Filled**
- No**Special Application Instructions**
- Applicants must submit a cover letter and an updated resume that clearly states how they

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