Administrative Support

2 months ago

Regina, Canada University of Regina Full time

Faculty/Department VP Research Unit SPHERU Employee Group CUPE 5791 Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Operational Services Category Casual Number of Vacancies 1 Position Summary

The Administrative Support will be working under the supervision of the Co-Director of SPHERU at the University of Regina, assisting with various administrative tasks associated with the SPHERU activities.

The primary responsibilities include:

- Performing general office duties, such as preparing and processing incoming and outgoing correspondence, purchasing and maintaining office supplies and office equipment, budget and project files;
- Overseeing the allocation and use of shared SPHERU office space;
- Providing administrative support to events and meetings organized by SPHERU, both internal and external; collaborating with the USask SPHERU office and staff;
- Assisting with travel arrangements for the UR -SPHERU research-related activities and expense reimbursement as needed;
- Assisting with job postings, hiring, and appointments of SPHERU research assistants in liaison with HR and Research Services Office;
- Processing expenditures and adjustments on SPHERU accounts;
- Assisting with the development and production of SPHERU knowledge dissemination documents and reports; and
- Other duties as assigned.

Position Requirements
- Minimum education required is a high school diploma;
- Minimum 1 year of experience working in a similar position;
- Familiarity with the University of Regina financial and administrative processes;
- Demonstrated expertise in using Microsoft Office (Word, Excel, Access, and Outlook; GroupWise). The position can require creating and maintaining spreadsheets, databases, and general documents;
- Ability to organize multiple tasks and meet deadlines while maintaining accuracy and attention to detail;
- Ability to establish and maintain effective working relationships with SPHERU members and external partners;
- Knowledge and skill in the use of University of Regina FAST, GroupWise, and/or Microsoft Outlook;
- Ability to communicate effectively, both verbally and in writing; and
- The ability to work independently under general direction or as part of a group.

Physical Demands Pay Grade CUPE Phase 3 Salary Range Per CUPE 5791 Collective Agreement Status Term Work Hours Duration (if Term/Temporary) 12 months (with the possibility of extension or becoming permanent) Full-Time/Part-Time Casual Preference Posting Target Posting Not Targeted

Additional Information

**Contact Information**

**Job Open Date**
- 10/16/2023**Job Close Date**
- 11/05/2023**Open Until Filled**
- No**Special Application Instructions**
- Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.**Diversity Statement**Competition Number**
- 20230701A/S

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