Administrative Support

3 weeks ago

Regina, Canada City of Regina Full time

**Openings**: 1

**Type of Posting**: Internal & External

**Location Name**: City of Regina, Regina, Saskatchewan, CA

**Date Posted**: November 24, 2023

**Closing Date**: Open Until Filled

**Profession**: Administrative & Support Services

**Experience Level(s)**: Intermediate

**Desired Employment Status**: Permanent

**Job ID**: 1828
Position Summary
The City of Regina is filling an Administrative Support position reporting to the Executive Administrative Assistant for the Office of the City Clerk. We are looking for someone who is diplomatic in their approach, understands the benefits of being a team player and enjoys working in a fast-paced & challenging environment. This is an excellent opportunity for a dedicated professional with strong interpersonal skills to provide customer service and administrative functions relating to Council and departmental support. Duties & Responsibilities

The Office of the City Clerk is a busy place with many competing priorities. Administrative Support must be highly organized and excel in meeting the needs of the Office of the City Clerk and City Councillors. The level of skill and professionalism necessary must provide customers and stakeholders with a feeling of service excellence. Exceptional judgment is required when setting priorities, organizing multiple tasks and activities while also maintaining a professional approach. Digital savviness and the ability to adapt to changing circumstances to effectively respond to work volume and time constraints to meet deadlines will be essential to success in this position.

In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may in part be shared between City administration, City Council, committees of City Council, community stakeholders, other levels of government and other agencies. Knowledge, Skills & Abilities
Has the ability to conduct themselves in a professional and diplomatic manner while providing customer service and building relationships with elected officials, the Executive Leadership Team, and stakeholders
Excels at relationship building and communication
Has exceptional interpersonal skills with the ability to maintain confidentiality
Has strong organizational skills and excellent attention to detail
Has a strong understanding and appreciation of urgency
Has confidence and can work independently, as well as part of a team, in a continually changing and time sensitive work environment

**- Note**: Testing may be done to evaluate knowledge, skills and abilities.

**Jurisdiction**: Out of Scope

**Division**: Office of the City Clerk

**Annual Salary**: $43,697.00 - $58,261.00

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

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