Financial Clerk

2 months ago

Brantford, Canada St. Joseph's Health Centre Guelph Full time

Job Title**:Financial Clerk (AP/AR)**

Employee Group**: Non-Union**

Department**: Finance**

Reports To**:Finance Manager**

**JOB SUMMARY**

**Position Summary**:
The Financial Clerk position is responsible for the day-to-day administrative duties associated with Accounts Payable and Accounts Receivable. This position reports to the Finance Manager and works as part of the finance and business team.

Under the supervision of the Finance Manager, this role performs daily duties related to invoice payment, cheque requisitions, cash management, resident billing, resident trust accounts, GL maintenance, ministry claims, purchase orders, and assistance with payroll and other tasks as requested.

**KEY ACCOUNTABILITIES & SUCCESS** CRITERIA**

Essential Duties and Responsibilities (included but not limited to):

- Receiving vendor invoices and cheque requisitions
- Ensuring invoices and cheque requisitions have manager approval and backup documentation
- Processing & coding of invoices for St. Joseph’s Lifecare Centre and Stedman Hospice
- Printing and mailing of cheques corresponding to invoices
- Filing of vendor invoices and journal entries
- Liaising with vendors, residents, and resident families
- Matching of receiving slips and purchase orders with the appropriate supplier invoices
- Ensuring that payments are charged to the correct accounts in the general ledger
- Follow up on all supplier statements and reconcile supplier accounts
- Deal with supplier calls and invoice follow up
- Follow up on differences between invoices and purchase orders
- Preparing cash and cheque deposits for Accommodation, Trust, and Sundry accounts
- Reconcile Petty Cash and assist the Finance Manager with Month/Year End Tasks
- Assist with new Resident admissions to complete administrative paperwork and forms
- Monthly Resident Billings and reconciliation of Resident AR accounts
- Printing and mailing resident invoices and trust statements
- Monthly Reconciliation of Resident Trust and AR Accounts; processing refunds
- Complete bank reconciliations for Lifecare & HOSPICE
- Assist in Capital budget continuity schedule and capital expenses tracking
- Complete monthly reconciliation of cash receipts and AR, AR import to GL
- Complete monthly reconciliation of accommodation and reports to MOHLTC
- Maintain knowledge of latest coding and reimbursement regulations
- Process outgoing mail through postage machine and ensure costs are tracked
- Prepare Ministry claims for subsidy & phlebotomy
- Reconciling and accounting of company credit card statements
- Complete WSIB payments, GST/HST claims
- Prepare journal entries
- Track Prepaids
- Assist Finance Manager with Month end and Year end closing & Audits
- This position may be required to perform additional related job functions beyond this description._

**QUALIFICATIONS & SKILLS**

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/ or ability required:

- Minimum College Business Administration or Accounting Diploma, or relevant experience in accounting/finance/computerized accounting environment
- At least 1 year of accounting/bookkeeping experience
- Expert computer skills in Microsoft Office and accounting programs such as Sage
- Displaying positive interpersonal skills and clear communication skills
- Excellent organizational and time management skills
- Attention to detail and accuracy
- Ability to accept direction and work independently
- Ability to manage multiple tasks in a fast-paced environment
- Ability to read and comprehend instructions, short correspondence, and memos
- Ability to write correspondence and effectively present information
- Familiarity with Point Click Care is an asset
- Previous work in LTC is an asset

**WHAT WE OFFER**:

- 100% Employer Paid Benefits
- Healthcare of Ontario Pension Plan (HOOPP)
- Employee Assistance Program
- Employee Discount Program
- Free on-site employee parking
- Rewarding career enriching the lives of others
- St. Joseph’s Lifecare Centre Brantford is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all programs, facilities, and people. St. Joseph’s Lifecare Centre Brantford is committed to creating a barrier-free, accessible organization, utilizing a collaborative approach in supporting persons with disabilities during the recruitment, assessment, selection, hiring, and the ongoing employment life cycle. Upon individual request, the Life Centre will endeavor to remove any barrier to the employment lifecycle to accommodate those employees with disabilities. Should any employee require accommodation through the employment lifecycle, please contact Human Resources._

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