Supervisor - Accounts Payable

1 week ago

Whitby, Canada Day Communications for Durham District School Board Full time

**Job Code**: 3393719

**Closing Date**:Jan 20, 2023 4:00 PM EST

**Employer**: Durham District School Board

**Posted on**: Jan 03, 2023

**Job Type**:
Full Time

**Job Category**:
Management & Professionals

**Open To**:

Management & Professionals

ECE, EA and Support Staff

**Openings**: 1
- **Mandatory Document**:

- Resume

Cover Letter
- **School**:

- EDUCATION CENTRE (Whitby)
- **Start Date**: Jan 30, 2023

**End Date**:
**Salary**: $87,929-$102,878/yr.

**SUPERVISOR - ACCOUNTS PAYABLE**

**Job Purpose**

The Supervisor, Accounts Payable leads and manages the Accounts Payable Team in carrying out all its responsibilities, including payables processing, scanning, filing and reconciliations. The Supervisor, Accounts Payable is the accounting lead in the development, implementation and maintenance of the Board’s Financial Information Management System. The role also provides guidance to school and department staff on the Durham District School Board’s Business Policies and Procedures.

**Accountabilities**
- MANAGE ACCOUNTS PAYABLE DEPARTMENT: Review and approve all Accounts Payable batches of invoices for payment to ensure proper authorization, account codes and control totals. Coordinate and approve the electronic funds transfer (EFT) payment protocol and the issuance of all cheques and wires on a weekly basis. Oversee the new vendor set-up process, including setting up EFT banking for vendors in the accounting system. Provide guidance to staff to correct errors, to problem solve issues that arise with vendors and schools/departments. Administrator of the Purchasing Card Program including account set ups and changes. Prepare Declaration of Conditions of Employment for Board staff who travel. Maintain the Board’s Petty Cash Floats, including issuing and preparing statement for Auditors. Responsible for the onboarding, training and development of new and existing team members. Manage personnel issues within the department. Ensure the Accounts Payable payment processes have proper controls in place to manage risk and that all procedures and policies are adhered to.
- MANAGE DUPLICATING DEPARTMENT: Review the revenue and expenditures of the department on a monthly basis to ensure that the operation runs on a full cost recovery basis. Prepare annual Statement of Revenue and Expenditure. Oversee the Duplicating Department which assists all departments with their printing needs, providing a wide range of efficient printing and binding solutions. Negotiate equipment purchases. Manage personnel issues within the department.
- MANAGE RECONCILIATIONS AND PAYMENTS: Prepare weekly reconciliation and remittance for payment of all Revenue Canada source deductions including income tax, Canada pension plan and employment insurance. Prepare monthly reconciliation and remittance of Employer Health Tax. Perform monthly reconciliations of payroll liability accounts and provide guidance to Payroll Staff on accounting issues. Review, investigate and validate all payrolls generated by the payroll system to the Board’s accounting system. Analyze, summarize, and prepare monthly remittance on Employee Benefits. Prepare monthly rebate claim for H.S.T. which includes a P.S.T. rebate and a G.S.T. rebate. Provide guidance on all HST inquiries/issues.
- MANAGE FINANCIAL INFORMATION MANAGEMENT SYSTEM: Act as the accounting lead in the development, implementation and maintenance of the Board’s Financial Information Management System including problem solving and troubleshooting. Establish and control period and month end dates and times. Maintain the integrity of the General Ledger. Maintain the Code of Accounts for the Board as they relate to the Ministry of Education Code of Accounts. Manage the development and testing of all new in-house programs as they relate to the financial system to ensure functional requirements and integration needs are met. Coordinate with other departments for system development. Troubleshoot with the Technical Information Systems Department. Provide training programs for Board Staff on the operation of the accounting system.
- SUPPORT PREPARATION OF YEAR-END FINANCIAL STATEMENTS: Complete the Charitable Trust Returns for the Board on an annual basis. Generate reports for Manager of Accounting and Financial Services for preparation of the Financial Statements. Prepare analysis of accounts as requested. Review all liability and asset account balances.
- Continuously search for opportunities to improve processes and reduce manual work.
- Supports various projects for Accounts Payable with Business Partners to ensure all requirements from an AP perspective are covered, testing is adequate, and successful implementation.
- Other duties as assigned.

**Knowledge and Skills**
- Supervisory skills including a demonstrated ability to effectively motivate and lead staff
- Excellent attention to detail and strong organizational skills, with an ability to prioritize and multitask to meet time sensitive de

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