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Invoicing & Logistics Coordinator

3 months ago

Concord, Canada Accurate Fasteners Ltd. Full time

The Accurate Group is a dynamic group of companies with a great work environment for those looking to develop their careers.

We are a master distributor of stainless steel fasteners, carrying a large inventory of standard and special bolts, nuts, washers, threaded rods and screws in stainless and exotic nickel alloys. Our material is purchased from leading producers who meet our requirements as approved vendors, and our quality assurance program confirms our commitment to the highest in quality standards.

With over 120 years of fastener experience, our knowledgeable sales team is dedicated to meeting our customers’ requirements. We are well known for our reliability, quality products and top notch service.

We have an immediate opening for an **Invoicing & Logistics Coordinator **with relevant industry experience to join our enthusiastic and energetic team in Concord

**Key Responsibilities**:
1. Invoicing
- Draft invoice statements for customers and vendors.
- Collect and sort all invoice, credit, bill, and order statements
- Provide data entry including invoicing, PO/SC generation and inventory management.

2. Shipping/ Receiving
- Coordinate and optimize all inbound, domestic, and outbound shipments.
- Compare and negotiate transportation rates and services,
- Schedule couriers and freight carriers for pickup
- Calculated estimated costs associated with the shipping/delivery function and recommend appropriate alternatives.
- Prepare shipping documents for export
- Coordination with dispatchers, customer service representatives and warehouse

3. Record Keeping
- Create, maintain and update documents and internal database records
- Data entry and management
- Filing
- Helping other departments with Filing and Data entry

4. Other Duties
- Manage incoming calls - Directing calls to the appropriate department and personnels.
- Front desk reception
- Collect, sort and distribute company mail
- Purchase office stationery/supplies
- Maintain office supplies expenditure

**Requirements**:

- Have at least 2 years of similar experience in Invoicing, Shipping/ Receiving, Record keeping and Data entry.
- Minimum 2 years customs clearence experience is required
- Proficient in Microsoft Office Suite
- Superior customer service skills and ability to deal with clients in a courteous and tactful manner.
- Ability to work well under pressure, prioritize duties and meet deadlines in a fast-paced environment.
- Ability to use general office equipment, including multi-line phone system, copier scanner and fax machine, and other aspects of an automated office environment
- Excellent verbal communication skills

**Job Types**: Full-time, Permanent

**Salary**: $38,073.12-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Concord, ON: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Shipping & receiving: 1 year (preferred)
- Logistics: 1 year (required)
- Warehouse distribution: 1 year (preferred)
- Customs Clearance: 1 year (required)

Work Location: In person