Contract & Procurement Spec

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 46132

Ministry: Seniors, Community and Social Services

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: August 8, 2023

Classification: Program Services 4

**About Us**:
The Department of Seniors, Community and Social Services leads income, employment, disabilities and community-based supports, family violence prevention, and family & community support services.

Employment and Financial Services (EFS) Division is responsible for policy development and delivery of employment and income services including contracted employment services, career resources, and the Income Support (IS) and Assured Income for the Severely Handicapped (AISH) programs.

Procurement and Resource Management (PRM) is a unit of the Employment Services Branch of EFS which establishes service delivery of Career and Employment Information Services and other services to the Ministry through the use of grants and contracts.

**Role**:
This position reports to the Manager of Procurement and Resource Management within the Employment Services Branch. The Contract and Procurement Specialist is responsible for effectively planning, procuring, managing, reporting on, and administering various types of agreements related to Career and Employment Information Services.

The Contract and Procurement Specialist draws on a strong working knowledge across social programs, including that of service design, implementation and delivery. Familiarity with associated legislative, policy and practice framework is critical to plan for, procure, and monitor services that meet the needs of Ministry stakeholders. A thorough understanding of current Labour Market needs, paired with technical procurement proficiency, is key to effective contract and grant management.

The Contract and Procurement Specialist works independently with a high level of political acumen, autonomy, and has strong negotiation, monitoring and consultative skills. This role requires the development and maintenance of a strong network of collaborative relationships with a wide range of stakeholders, including Community and Social Services delivery staff and service providers, to assess service needs, identify emerging issues, and ensure that services are in place to meet needs within the mandate of the Ministry, Division and Branch.

As the Contract and Procurement Specialist your key objectives will be:
**Planning**: Within the context of the ministry business plan, identifying trends and leveraging opportunities to procure meaningful and quality services to meet the dynamic needs of clients, the local labour market, and the Ministry.

**Communication**: Strong project management skills in order to coordinate stakeholders, monitor progress and deliverables, and evaluate results.
- Strong group facilitation and presentation skills, being comfortable leading a group and/or presenting to a variety of audiences.
- Exceptional written and oral communication skills to effectively procure, monitor, evaluate service agreements and maintain relationship with key stakeholders.
- Excellent analytical skills to research or review literature and provide an accurate and thorough analysis and recommendations for investment planning.
- Ability to collate data and visualize information for investment planning including building budget models and completing forecasting activities.

**Procurement Management**: Procurement activities through the contract life cycle: Ensure procurement activities, such as planning/conducting RFP/EOI competitions, managing, monitoring and evaluating outcomes for contracts and grants; are timely, effective, aligned with ministry policies and compliant with procurement policy and legislation. Prioritize tasks effectively to work within tight timelines in a politically sensitive environment.
Ensure contracts and grants are in accordance with Federal agreement requirements/ policy business process. Strong understanding of CSS Career & Employment Information Services policies and how they align with Federal reporting requirements.

**Relationship Management and Communication**: Build and facilitate a network of linkages and collaborative relationships with key stakeholders.

**Reporting**: Work in collaboration with program delivery staff and service providers to monitor and manage contracts and grants while ensuring compliance to agreements and policy.

**Qualifications**:
University degree in Social Sciences, Business Administration, Public Administration, Economics, or in a related field with a minimum of 4 years experience in a progressively responsible role(s) related to the delivery of services. Experience with writing, in particular responding to Action Requests, writing briefing materials, planning, contract management/negotiations, consulting, program evaluation, financial administration and working with community based resources i

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