Contract & Procurement Coord

2 weeks ago

Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 38597

Ministry: Treasury Board & Finance

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: May 2, 2023

Classification: Subsidiary 02B 3625 Program Services 3 Market Adjustment

**About Us**:
The Finance and Administrative Services division believes in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities. In short, we provide staff with the tools and support they need to excel. Working together, we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

**Role**:
Reporting to a Procurement Manager, this position is responsible for facilitating the procurement process for contracts established by the Ministry.

The Procurement Officer is viewed as a knowledgeable advisor who provides comprehensive services throughout all stages of the process. As a primary contact and resource for the procurement program and related processes, the Procurement Officer collaborates with Ministry representatives to ensure their procurement requirements are clearly identified in order to achieve the business area’s requirements

Some key responsibilities will include, but not limited to:

- Goods and services required for the delivery of Ministry programs are effectively and efficiently procured in compliance with trade agreements, applicable legislation, regulations, policies and procedures:

- Ensure each procurement project managed by the position follows the trade agreements, legislation, regulations, policies and procedures
- Ensure appropriate methods and documents are utilized throughout the procurement cycle.
- Streamline the procurement process to achieve a more effective and efficient process
- Ministry representatives are provided with comprehensive user support for the ERP system to ensure compliance with applicable procedures and to enhance the system's effectiveness for procurement needs:

- Provides training and communicates information in response to enquiries and assists program areas with steps required to work within the system;
- Maintains accurate records and supporting documentation to support the department when responding to enquiries from the Office of the Auditor General; and
- Gathers information and runs queries for ongoing reporting requirements
- Provide support to the Procurement Unit to achieve the mandate of the unit and the Branch:

- Develop and maintain procurement projects
- Promote new technologies and best practices

This position is expected to demonstrate creativity and innovation when researching products, options, and information for clients and tabling issues at cross-government committees. Strong client orientation, extensive knowledge of available resources, and an innovative approach are required to cope with diverse and complex job responsibilities. To be successful in this role, you will need to function with considerable independence to determine priorities and areas of focus.

**Qualifications**:
University degree in (Business Administration, Commerce, Supply Chain Management, or related) plus a minimum of 2 years of directly related experience in procurement is required.

Assets:

- Experience working with Trade Agreements
- Project management experience
- Experience working with RFIs, RFPs and RFQs

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

**APS Competencies**:
Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. The link below will assist you with understanding competencies:
Drive for Results
- Ability to function independently, as well as lead and contribute effectively within a team environment

Build Collaborative Environments:

- Ability to develop and maintain collaborative working relationships

Creative Problem Solving:

- Ability to demonstrate effective problem solving and people management skills

**Salary**:
$2,588.06 to $3,397.76 bi-weekly ($67,584 to $88,681/year)

**Notes**:
This competition may be used to fill future vacancies at the same or lower levels across the Government of Alberta.

Positions will be located in the Terrace Building located at 9515 107 St NW, Edmonton,

This is a full-time permanent position working 7.25 hours per day / 36.25 hours per week, Monday through Friday.

What we offer:

- Working for the Alberta Public Service
- Pension plans:

- Public Service Pension Plan (PSPP)
- Leadership and mentorship programs
- Professional lear

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