Recreational Ballet Program Administrative

7 months ago

Toronto, Canada Canada's National Ballet School Full time

**Recreational Ballet Programs Administrative Coordinator.**

We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has _300+ _
- employees_ supporting programs ranging from professional ballet training, community dance programs, and
- groundbreaking health promoting initiatives.
- We are looking for a passionate individual to join our Recreational Ballet Programs team, with the talent,
- innovative-thinking and drive to help NBS continue to share the transformative power of dance with people of
- all ages, abilities, and aspirations. Join us and contribute to our mandate to make dance a vibrant, joyful part of
- all Canadians’ lives.
- Reporting to the Head of Recreational Ballet Programs, The Recreational Ballet Programs Administrative
- Coordinator plays a vital role in the delivery of Recreational Ballet Programs. The administrative coordinator
- will work closely with the Head of Recreational Ballet Programs to oversee the administrative projects and
- operations of the department. Key responsibilities include collaborating on participant registration processes,
- participant and staff communications, events and performances support.
- This position functions within a fast-paced office environment; working hours are typically Sunday to Thursday
- and will include some evening work.**Major Duties and Responsibilities**:

- Corresponds with and acts as a point of contact for inquiries from a range of constituents; welcomes

guests/parents/students; answers/directs inquiries; provides facility tours and program information
to prospective students and guests
- In collaboration with the Head of Recreational Ballet Programs, oversees departmental

administrative and organizational projects ensuring operations run smoothly and are delivered on
time
- In collaboration with the Head of Recreational Ballet Programs, delegates tasks to other members of

the team
- Assists with departmental communications and generates reports as required
- Monitors Young Dancer Program and Adult Ballet class attendance, class schedules and auditions;
- scheduling student interviews/assessments- Co-ordinates reports, casting, schedules, chaperoning, etc. of various performances and
- demonstrations (internal performances and external i.e. The Nutcracker, etc.)- Maintains/develops filing and retrieval systems as well as departmental supplies inventory
- Tracks and updates the department schedules (scheduling meetings, conferences, travel, etc.)

Page **1** of **3**
- Liaises with the Registrar’s Department with regards to auditions and registration and to obtain

information to create student lists, forms and memos
- Collaborates with other departments to maintain the NBS website, prepare/review marketing

materials
- Co-ordinates studio reservations, A/V set-up and other event logistics, as required.
- Assist with Special Events such as Performances, Auditions and other Recreational Ballet Program
- events/programming
- **Qualifications/Skills/Experience**:

- Post-secondary education in office practices/administration or a related field- 3+ years in an administrative or related position; experience in a dance environment or knowledge of
- dance would be considered an asset- Exceptional customer service, problem-solving, and interpersonal skills, with strong verbal and
- written communication abilities- Strong knowledge of MS Office (Outlook, Word, and Excel)
- Capacity to become proficient in additional scheduling, registration and data management platforms
- (e.g. Qualtrics, Smart Rec)- Strong proof reading, organizational and time management skills
- Excited to work in a dynamic, collaborative environment, and enjoys working with children and youth
- accordance with the School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through
- the Human Resources Department of NBS.

About NBS

NBS is the largest dance training organization in Canada. At NBS, excellence, access and inclusion fuel our
belief in sharing the transformative power of dance to change lives for the better. For 60+ years, NBS has
been Canada’s leader for Olympic-calibre ballet training, with a track record for driving systemic, progressive
change; evolving dance education significantly over time. Our pursuit of dynamic inclusion constantly reveals
the life-changing impact of the power of dance. This is what drives our commitment to making dance a part
of all Canadians’ lives. NBS continues its focus on excellence in ballet training, while leveraging its artistic core
to expand NBS’ program offerings to engage more people than ever before.

To realize its mission, NBS strives to:

- Increase the relevance of the art of ballet in the lives of all Canadians
- Reflect a vision of leadership that touches more communities, more partners and greater breadth
- and depth of talent than ever before- Address the need to bring new faces to ballet - as prospective professional students and as future

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