Adminstrative Coordinator, Community Dance

7 months ago

Toronto, Canada Canada's National Ballet School Full time

Administrative Coordinator, Community Dance

**Administrative Coordinator, Community Dance.**

We invite you to join the vibrant staff community of Canada's National Ballet School (NBS). NBS has _300+ _
- employees_ supporting programs ranging from professional ballet training, community programs, and ground
- breaking health promoting initiatives.

At NBS, programming excellence, access and inclusion fuel our belief in sharing the transformative power of
dance to change lives for the better. The Community Dance department plays a key role in NBS’ mission,
providing equitable and inclusive dance programming that engages Canadians of all ages and abilities, with a
focus on supporting wellbeing and creating broad, positive social impact.

The Administrative Coordinator will work with the Community Dance (CD) department supporting the NBS’
vibrant-suite of Community Dance programs. This role supports the program head, managers, and employees
in a variety of tasks related to organization and communication; key duties include responding to inquiries,
managing meeting schedules, recordkeeping, and participant communications. In addition, this role will
support artistic administration related to NBS’ annual National Audition Tour, which supports recruitment for
the Professional Ballet Academic Program and Teacher Training Program.

**Major Duties and Responsibilities**
- Correspond with and act as a point of contact for inquiries from a range of constituents; welcome

participants, families, etc.; answer/direct inquiries; provide program information to prospective
participants and guests
- Assist with departmental communications and generate reports as required
- Coordinate and disseminate weekly program schedule, maintain master calendars
- Schedule and book meetings for CD and Audition Tour activities
- Make travel arrangements e.g. booking flights, car rentals, taxis, hotel reservations and
- create/disseminate travel itineraries- Support data collection/entry related to program evaluation and reporting
- Maintain records including invoices, participant waivers, and media releases etc.
- Support equitable, inclusive and safe practices e.g. maintain up-to-date attendance for participants

and volunteers, communicate with vulnerable populations including older adults and children living
with disability(ies)
- Assist with Special Events at NBS such as Culture Days, NBS Sharing Dance Day and other community

programming
**Qualifications/Skills/Experience**
- Post-secondary education in office practices/administration or a related field
- Minimum 2 years of experience in an administrative/clerical role; experience in arts or program

administration considered an asset
- Strong knowledge of Microsoft Office (Outlook, Word, and Excel); experience with relational

databases (data entry, data retrieval, and report generation)
- Exceptional customer service, problem solving, and interpersonal skills
- Strong verbal and written communication skills; French-language proficiency considered an asset
- Ability to develop and maintain productive working relationships with teams, peers, and

management

School’s Child Abuse/Sexual Abuse Prevention Policy; this will be coordinated through the Human Resources
Department of NBS.

About NBS

NBS is the largest dance training organization in Canada. At NBS, excellence, access and inclusion fuel our
belief in sharing the transformative power of dance to change lives for the better. For 60+ years, NBS has
been Canada’s leader for Olympic-calibre ballet training, with a track record for driving systemic, progressive
change; evolving dance education significantly over time. Our pursuit of dynamic inclusion constantly reveals
the life-changing impact of the power of dance. This is what drives our commitment to making dance a part
of all Canadians’ lives. NBS continues its focus on excellence in ballet training, while leveraging its artistic core
to expand NBS’ program offerings to engage more people than ever before.

To realize its mission, NBS strives to:

- Increase the relevance of the art of ballet in the lives of all Canadians
- Reflect a vision of leadership that touches more communities, more partners and greater breadth
- and depth of talent than ever before- Address the need to bring new faces to ballet - as prospective professional students and as future

enthusiasts for the art form - embracing and nurturing a more diverse spectrum of children and
youth to participate in dance and explore training at the highest level
- Deliver the broadest range of impactful, evidence-informed community dance programs of any ballet

school in the world
NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices
that foster positive change internally while driving a progressive evolution in the wider sector. We recognize
our responsibility as Canada’s largest arts training organization and one of its oldest, to address anti-Black
ra

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