Finance Clerk

2 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> VP Finance and Operations -> University Systems- Posting Close Date- 24 July 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,236.00 - $4,362.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB7- Hours of Work- Monday to Friday; 8:30 am - 4:30 pm- Employee Group:
- CUPE 951 - Regular- # of Hires Needed- 1- Category- Accounting/Accounts Payable, Administrative and Support Services, Financial Accounting- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**_*This position is eligible for a Hybrid Work Arrangement*_**
- Job SummaryUniversity Systems serves a diverse client base including students, faculty and world-renownedresearchers. We consist of three major units: Academic & Administrative Services, Infrastructure Services, and UVic Online, all working together to provide computing, communications and technology in support of the university's learning, teaching, research and administrative activities. We support high profile research projects like VENUS, NEPTUNE and ATLAS and work as part of the BCNET consortium. We exist in a complex work environment where we must effectively navigate complex, cutting edge and ever-changing technology, and information security and privacy issues in order to be the best information systems organization in the Canadian university system.

Our normal business hours are 8:30 AM to 4:30 PM, while client-facing service entities may be open from 8:00 AM to 11:00 PM; system maintenance may be performed off-hours and major issues are responded to on a 24/7 basis.

Reporting to the Administrative Officer, the Finance Clerk provides various administrative services to support the CIO, Directors, Systems Leadership and all Systems employees in this large and busy department. Using a mixture of university software, the incumbent will be responsible for managing various initiatives, including all telephone related services/billing for the campus, providing support to the Project Management Office (PMO), approving departmental payroll, maintaining our extensive departmental key database, reconciliation of operating budgets and balance sheets, addressing any erroneous charging, processing orders and obtaining reimbursements from clients. The incumbent will delegate work to, and train, clerk positions in the same office.
- Job Requirements**Skills**:

- Ability to adapt to a changing environment.
- Superior organizational skills and ability to pay attention to detail is critical.
- Proven accuracy with numbers and an ability to complete established accounting or human resources related calculations.
- Ability to plan and organize competing priorities to meet strict deadlines in a complex environment with multiple tasks.
- Ability to multi-task and to work with interruptions.
- Superior verbal and written communication skills.
- Ability to effectively assess and organize work processes for efficiency and service.
- Ability to train other employees in relevant skills.
- Maintain confidentiality in working with employee information and files.
- Ability to provide a high level of customer service.
- Ability to work independently and in a team environment.

Specialized Knowledge/Education:

- Financial reporting and processing software (e.g. FAST)
- SharePoint or similar
- Preference would be given to applicants who have business training or certification

**Experience**:

- At least 3 years of administrative experience, including relevant financial activities and customer service. Working in a high volume environment. Equivalent combinations of training, education and experience will be considered.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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