Academic Systems

6 days ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level B

Job Title

Academic Systems & Registration Lead (Leave Replacement)

Department

Admissions and Enrolment | Engineering Student Services | Dean's Office | Faculty of Applied Science

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

December 7, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Mar 20, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Academic Systems and Registration Lead position is responsible for the implementation, enhancement, upgrade and ongoing operations of information systems and processes that support student enrolment in the Faculty of Applied Science including, but not limited to, course scheduling, standard timetables, registration, academic progression and academic standing. This position will play a key role in the current UBC transition to Workday Student, and the development of academic process to ensure a smooth continuation of our student services during this period.

Responsibilities include, project management, training, system support and testing. The position requires a working knowledge of enrolment and academic cycles, scheduling, degree navigator, and sessional evaluation. This position is also responsible for the complex scheduling and timetabling for over 5300 students in 14 undergraduate engineering programs and for the supervision, training and mentoring of all staff involved in advising in the Engineering Academic Services Office. Due to pressures to meet annual strategic enrolment targets, the needs of multiple departments across two campuses, changing admission requirements, changing program progression and graduation policies and procedures, and new technological developments, the ability to multi-task, manage and deliver several projects simultaneously in a high demand environment is critical.

The incumbent will work in close collaboration with all departments and programs in the Faculty of Applied Science, other units in Enrolment Services, and the Faculty of Science.

Organizational Status
Engineering Academic Services (EAS) is a unit that facilitates and enhances student academic and personal development from admission to graduation for the fourteen undergraduate programs in six engineering departments and one school in Engineering, representing over 5300 students. The EAS office provides academic advising and support to first-year engineering students and broader academic and wellness support to all engineering students with the intention of supporting students to become successful and engaged university learners, prepared to achieve their personal and professional goals.

Work Performed

1. Information Systems Development & Support
- Maintains current knowledge of all information systems and processes employed by Engineering Academic Services staff, including but not limited to Scientia, Standard Timetable development software, SISC, FSC, OAMS, Degree Navigator, and Management software, Student Workday..
- Analyzes, monitors, prioritizes, authorizes, and communicates details regarding information systems change requests to UBC IT and/or Enrolment Services.
- Reviews and participates in the design usability of changes and enhancements to information systems to ensure they are intuitive and complete.
- Analyzes and assesses potential changes to business processes and reviews required design changes with appropriate faculty and staff, ensuring a student centered approach is prioritized.
- Maintains working knowledge of enrolment and registration cycle processes and procedures.
- Provides specialized technical advice to Engineering Academic Services staff and academic departments on the configuration of academic systems such as degree navigator, and provides recommendations on internal processes.
- Designs, develops, implements and evaluates end-user training for the Faculty.
- Ensures that the development of user documentation for various system components meets the needs of users and is maintained with up to date information and accuracy.
- Responsible for communicating with Engineering Academic Services staff and academic d

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