Bookkeeper/mortgage Administrator

3 weeks ago

Kitchener, Canada CapGap Mortgage Trust Full time

**About us**

CapGap Mortgage Trust is a mutual fund trust (MFT) that was formally launched March 23rd, 2023. It is an exempt market security that enables investors to purchase units in 1 or more of our 3 unit classes that provides mortgage funding for borrowers, secured against residential and multi-family commercial properties. Through our corporation, CapGap Management Services Inc., we provide administration support for mortgages submitted by licensed mortgage agents and registered brokerages.

The incumbent must have a strong ability to learn quickly, is independent and has a desire and the ability to provide an exceptional and consistently positive experience for our real estate lawyers, accountants, and exempt market dealer as well as investors, borrowers, and co-workers.

**This role is for you if**:
You are highly organized, detail-oriented and committed to following procedures carefully to ensure accuracy and that major lending transactions are processed smoothly
- Previous experience in accounting and/or office administration with bookkeeping duties is required
- Prior experience with bank account management and reconciliation tasks
- Proficient with Quickbooks/Sage, Microsoft Office, including Excel, Word
- Previous mortgage administration experience within the Mortgage, Financial Services/Exempt Market Securities industries an asset
- Knowledge working with Mortgage Automator is helpful
- A passion for real estate and administration
- Ability to prioritize processing of time sensitive transactions in an environment of tight turnaround times
- Exceptional organizational skills; excellent at time management and planning
- A customer-focus mindset and team player
- Accuracy and attention to detail
- A commitment to learning and development is required.
- Experience in a legal office is helpful
- Communicate professionally in all verbal and written communications
- A valid driver's license and access to a vehicle is required for on-site work

**Key Responsibilities**:
**BOOKKEEPING**:

- Maintaining precise and current records of mortgage transactions using software such as Mortgage Automator, Quickbooks/Sage and Excel.
- Keep financial records and establish, maintain and balance/reconcile various accounts using manual and computerized bookkeeping systems
- Maintain general ledgers and financial statements; prepare trial balance of books
- Processing of debit/credit transfers for mortgage payments, funding mortgages
- Prepare and post internal entries for funding and oversees posting of mortgages and loans
- Processing of invoices/accounts payables
- Liase with Accountant, preparing required documents
- Prepare other statistical, financial, and accounting reports

**MORTGAGE ADMINISTRATION**:

- The Administrator performs a variety of administrative functions associated with the opening and maintenance of mortgage loan files, including the collection and preparation of documentation for underwriting and compliance review as per company guidelines and policies
- Follows up on pending mortgages files to ensure solicitor and outstanding items have been received
- Reviews conditions and details in documentation to ensure proper information and rates have been applied
- Manages renewal agreements and ensuring the timely collection of renewal fees.
- Prepares loan maturing reports and processes renewal letters
- Prepares and processes discharge statements
- Maintain daily tracking systems for expiry and renewal dates of insurance, mortgages, loan registry and loan related licenses; maintain filing systems of loan materials and records.
- Work with Mortgage Automator in setup of new mortgages, calculating distributions and DRIP
- Work with fund trustees, exempt market dealers, trust companies, mortgage brokers, agents, to ensure timely MFT funding closes
- Handle fund inquiries received by investors, borrowers, exempt market dealer(s) regarding fund-related loan transactions
- Other office and administration duties/tasks as needed

**Qualifications**
- Core role competencies:_
- QuickBooks/Sage: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
- Bookkeeping experience or similar course completion; a specialization in mortgages being highly preferred
- Demonstrated ability to work collaboratively and interdependently with other roles to ensure member needs are delivered in a seamless manner
- Strong accounting, math and analytical skills
- Sound judgement capabilities
- Ability to work independently, and self-manage work time and priorities
- Strong attention to detail and organizational skills
- Ability to meet tight deadlines
- Superior oral and written communication skills
- Team oriented with customer service mentality
- Proficient with MS Outlook, MS Word, MS Excel
- Basic knowledge of retail lending and mortgage administration processes
- Knowledge of retail deposit products and administration are an asset ( i.e. RRSP, TFSA, RRIF, GIC)
- Ability to adhere to professional, regulatory and industry

  • Mortgage Specialist

    4 weeks ago

    Kitchener, Canada BMO Full time

    Application Deadline: 04/29/2024Address:795 Ottawa St SCultivates, builds, and manages relationships with a third-party network of referral sources to build a pipeline of new mortgage business and increase BMO's share of the home financing market. Actively identifies sales opportunities and refers to BMO colleagues as appropriate. Develops and executes...

  • Mortgage Specialist

    4 weeks ago

    Kitchener, Canada BMO Full time

    Application Deadline: 03/30/2024 Address: 795 Ottawa St S Job Family Group: Retail Banking Sales & Service Cultivates, builds, and manages relationships with a third-party network of referral sources to build a pipeline of new mortgage business and increase BMO’s share of the home financing market. Actively identifies sales opportunities and refers to BMO...

  • Mortgage Specialist

    1 month ago

    Kitchener, Ontario, Canada BMO Full time

    Application Deadline:04/29/2024Address:3 King Street SouthJob Family Group:Retail Banking Sales & ServiceCultivates, builds, and manages relationships with a third-party network of referral sources to build a pipeline of new mortgage business and increase BMO's share of the home financing market. Actively identifies sales opportunities and refers to BMO...

  • Mortgage Specialist

    4 weeks ago

    Kitchener, Ontario, Canada BMO Full time

    Application Deadline:04/29/2024Address:795 Ottawa St SJob Family Group:Retail Banking Sales & ServiceCultivates, builds, and manages relationships with a third-party network of referral sources to build a pipeline of new mortgage business and increase BMO's share of the home financing market. Actively identifies sales opportunities and refers to BMO...

  • Mortgage Specialist

    2 weeks ago

    Kitchener, Ontario, Canada BMO Full time

    Application Deadline:05/30/2024Address:795 Ottawa St SJob Family Group:Retail Banking Sales & ServiceCultivates, builds, and manages relationships with a third-party network of referral sources to build a pipeline of new mortgage business and increase BMO's share of the home financing market. Actively identifies sales opportunities and refers to BMO...

  • Bookkeeper/administrative Assistant

    4 weeks ago

    Kitchener, Canada essential image Full time

    We are seeking an experienced Administrative Assistant to join our team. Quickbooks Experience is required. Responsibilities: - Perform account reconciliations - Assist with tax preparation - Help with budgeting and forecasting - Perform bank reconciliations - Type accurately at least 10 key strokes per minute - Assist with payroll processing - Process...

  • Executive Assistant

    1 month ago

    Kitchener, Canada REMAX Full time

    **Job description** Experience in the following: 1-2 years of Property Management **is an asset**, including advertising and showing rental properties, preparing leases, preparing and serving tenant notices, tracking rental payments, and preparing income/expense statements 1-2 years of Real Estate Administration **( Mandatory) **including preparing listing...

  • Bookkeeper/administrative Assistant

    1 month ago

    Kitchener, Canada Simplicity Car Care Full time

    **Qualifications** - **Proven ability to perform tasks required for a bookkeeping position**: - Minimum of two years of experience in an accounting/ bookkeeping position. - Proficient in QuickBooks Desktop and QuickBooks Online. - Strong analytical skills with excellent organization, attention to detail, and accuracy. - Ability to work independently and as...

  • Bookkeeper

    4 weeks ago

    Kitchener, Canada Muslim Association of Canada Maple Grove School Full time

    Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete. ESSENTIAL DUTIES AND RESPONSIBILITIES: - Keeps an accurate record of all receipts and disbursements; - Keeps accurate records and...

  • Junior Bookkeeper

    1 month ago

    Kitchener, Canada AMH Chartered Professional Accountant professional Corporation Full time

    Company Summary AMH is a full service firm of professional accountants and advisors (CPA's) whose primary objective is to make a positive difference in our clients’ lives. We aim to do more than just provide the standard accounting services. we pride ourselves on providing a difference through valued relationships with our staff, clients and professional...

  • Bookkeeper/hr Administrator

    4 weeks ago

    Kitchener, Canada Tim Hortons Full time

    **Benefits**: - Extended health care - Dental care **Salary**: From $50,000.00 per year **Benefits**: - Dental care - Extended health care - Life insurance - RRSP match Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay **Experience**: - Bookkeeping: 2 years (preferred) - Simply...

  • Executive Assistant and Technology Administrator

    5 days ago

    Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...

  • Executive Assistant and Technology Administrator

    1 month ago

    Kitchener, Canada Madorin, Snyder LLP Full time

    Madorin Snyder LLP is a full-service law firm based in Kitchener and Listowel Ontario, and serving clients throughout the province. Our team of professionals includes experienced civil litigators, family law practitioners, and real estate lawyers. We are looking for a highly motivated and organized individual to join our busy law firm as an Executive...

  • Bookkeeper and Administration

    4 weeks ago

    Kitchener-Waterloo, Canada Lynn Johnson Professional Corporation Full time

    **About us** Hiring on behalf of client with commercial and residential rental properties. Work hours are flexible and will vary depening on month end requirements. **Responsibilities**: - Maintain accurate and up-to-date financial records - Prepare and process payroll for employees - Reconcile bank statements and ensure accuracy of transactions -...

  • Administrative Assistant

    1 week ago

    Kitchener, Canada Lowland Properties Group Inc. Full time

    Position - ADMINSTRATIVE ASSISTANT - FULL-TIME - Calendar and task management (company and property level) - Assisting with coordinating customer correspondence and requests - Bookkeeping support (no previous experience required) - File management - Office management support - Assist in the preparation of market materials and social media management -...

  • Family and Estates Lawyer

    3 weeks ago

    Kitchener, Canada The Hiring Partner Inc Full time

    Education: Bachelor's degree - Experience: 2 years to less than 3 years **Work setting**: - Private practice **Tasks**: - Draft contracts, prepare promissory notes and draw up wills, mortgages and other legal documents - Prepare wills, real estate transactions and other legal documents, court reports and affidavits **Certificates, licences, memberships,...

  • Administrative Support Clerk

    1 month ago

    Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Support Clerk** **Requisition #**: **23-380** **Campus**: Doon **Department**: Cowan Health Sciences **Payband**: F **Starting Rate**: $28.56 **Payband Range**: $28.56 - $33.11 **Hours/Week**: 35 **Posting Date**: Wednesday, February 22, 2023 **Closing Date**: Wednesday, March 1, 2023 at...

  • administrative assistant

    3 weeks ago

    Kitchener, Canada Trader Tax Inc Full time

    Education: Expérience: EducationBachelor's degreeTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersEstablish and implement policies and proceduresTrain other workersRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesOversee...

  • lawyer

    2 weeks ago

    Kitchener, Canada The Hiring Partner Inc Full time

    Education: Expérience: EducationBachelor's degreeWork settingPrivate practiceTasksDraft contracts, prepare promissory notes and draw up wills, mortgages and other legal documentsPrepare wills, real estate transactions and other legal documents, court reports and affidavitsHandle probate to certify the validity of a willCertificates, licences, memberships,...

  • office administrator

    2 days ago

    Kitchener, Canada 9827480 CANADA LTD. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 32 to 40 hours per weekEducation: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksDelegate work to office support staffEstablish work priorities and ensure procedures are followed and...