Bookkeeper

1 month ago

Kitchener, Canada Muslim Association of Canada Maple Grove School Full time

Performs a variety of general bookkeeping, record keeping, accounting functions, administrative and office clerical duties; and computes, classifies, and records numerical data to keep sets of financial records complete.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Keeps an accurate record of all receipts and disbursements;
- Keeps accurate records and receipts for the funds allotted to the school for the purchase of supplies, equipment, etc.;
- Maintains a complete bookkeeping system for the school and all extra-curricular activities/sporting events;
- Maintains files for all purchases that required quotes;
- Assists with keeping administration/ staff advised of balances and deadlines for all orders and expenditures;
- Keeps separate records for funds allocated to each department/account and records purchases made against each account;
- Writes checks for payment of bills;
- Utilizes word processing equipment to prepare general correspondences, memorandums, reports, purchase orders, and other materials from rough draft, copy, marginal notes, or verbal instruction;
- Records, codes, and files all purchase orders;
- Prepares and routes purchase orders and vendors invoices for school staff;
- Checks and reviews a variety of data for accuracy, completeness, and conformance to established standards and procedures;
- Collects and prepares expenditure data at the end of each month for records and reports;
- Maintains records and generates appropriate reports;
- Accumulates all bills, making copies of the same for reimbursement from the appropriate agency;
- Keeps accurate records and writes checks for supply accounts;
- Keeps records of students lost textbooks and amounts owed to the school in collaboration with the principal;
- Assists with the establishment of computer data involving the foregoing procedures and maintains the same;
- Makes arithmetical calculations; requisitions supplies and materials for office and office copy equipment;
- Maintains financial transactions of office funds;
- Maintains filing system as required by supervisor;
- Operates standard office equipment to include, word-processing, and data processing equipment, copiers, laminators, etc.;
- Attends in-service training to improve skills and knowledge of job expertise;
- Maintains and respects confidentiality of student and office related information;
- Attends in-service training to improve skills and knowledge of office work;
- Maintains accurate/updated school inventory;
- Reconciles monthly bank statements;
- Picks up and drops off deposit bags from the bank, as requested by the building administrator(s);
- Attempts to collect bad debts due to the school; writes receipts for all transactions and maintains accurate records on debts collected;
- Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities;
- Complies with and supports school and division regulations and policies;
- Prepares requisitions for funds as required by the School Board;
- Fulfills duties of the School Secretary as needed;
- Models non-discriminatory practices in all activities;
- Performs related tasks as assigned by the supervisor in accordance with the school/policies and practices.

Pay: $37,000.00-$45,000.00 per year

**Benefits**:

- Company pension
- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Kitchener, ON N2G 2V3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- QuickBooks: 1 year (required)
- Bookkeeping: 1 year (required)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2023-08-04
Expected start date: 2023-08-01

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