Document Control Administrator
3 weeks ago
Connex Personnel is currently recruiting for a Document Control Administrator on a multi year contract within the oil and gas industry.
**Summary**:
Reporting to the Manager, Document Control, this position supports the project as a member of the Document Management Group, which is responsible for the lifecycle management of all Atlantic Region documentation. This client-focused position will assist with the daily activities of the document control centre team ensuring timely delivery of information to project clients. It will also assist in client communication and training, and ongoing development of policies and procedures to manage same, as well as implementation of corporate policies and procedures.
**Responsibilities**:
Facilitates timely access to the project business information in an electronic environment
Assists with the daily activities of the document control centre team ensuring timely delivery of information to project clientele
Acts as the liaison between the document control centre team and project clients by listening to document management issues and needs
Support and training of project users and clients both internally and externally
Identifies difficulties and inadequacies related to data/file management and proposes improvement to maintain quality standards.
Ensures that authors and any other provider of documentation adheres to the Documentation Guidance
Manual standards, format, etc.
Periodic travel to various work sites outside of Canada will be required to support project personnel
**Deliverables**:
Perform standard document control functions for revision and non-revision controlled documentation, including but not limited to, Engineering and Vendor
Operate the electronic transmittal system to manage the registration, tracking and distribution of controlled documentation
Assist in quality management of the information management system
Oversee and ensure that the document workflow process is followed
Consult with clients on formatting of documents, using correct document templates, standards, titling etc.
**Competencies**:
Safely Drives Results
Enables Agility
Develops Talent
Communicates with Impact
Fosters Collaboration
Enhances Technical/Professional Expertise
**Qualifications**:
Diploma / certificate in records management or equivalent of education and experience
5+ years of direct and recent document control experience
Understanding of documentation revision control and review / approval process
Knowledge and understanding of document workflow and life cycles
Ability to coordinate and prioritize work requests and meet deadlines based on overall understanding of business impacts
Ability to work independently at a task as well as collaboratively within a team and with others outside the formal organization
Strong working knowledge of an electronic Document Management System (ie, livelink)
Excellent attention to detail
Excellent organizational skills
Excellent customer service skills
Excellent communication, written, and verbal skills
Excellent working knowledge of MS Office
Asset
Experience within or exposure to the Oil and Gas industry
Experience in an engineering environment
Schedule:
- 8 hour shift
Work Location: One location
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