Document Control Administrator

3 weeks ago


St John's, Canada Connex NL Full time

Connex Personnel is currently recruiting for a Document Control Administrator on a multi year contract within the oil and gas industry.

**Summary**:
Reporting to the Manager, Document Control, this position supports the project as a member of the Document Management Group, which is responsible for the lifecycle management of all Atlantic Region documentation. This client-focused position will assist with the daily activities of the document control centre team ensuring timely delivery of information to project clients. It will also assist in client communication and training, and ongoing development of policies and procedures to manage same, as well as implementation of corporate policies and procedures.

**Responsibilities**:
Facilitates timely access to the project business information in an electronic environment

Assists with the daily activities of the document control centre team ensuring timely delivery of information to project clientele

Acts as the liaison between the document control centre team and project clients by listening to document management issues and needs

Support and training of project users and clients both internally and externally

Identifies difficulties and inadequacies related to data/file management and proposes improvement to maintain quality standards.

Ensures that authors and any other provider of documentation adheres to the Documentation Guidance

Manual standards, format, etc.

Periodic travel to various work sites outside of Canada will be required to support project personnel

**Deliverables**:
Perform standard document control functions for revision and non-revision controlled documentation, including but not limited to, Engineering and Vendor

Operate the electronic transmittal system to manage the registration, tracking and distribution of controlled documentation

Assist in quality management of the information management system

Oversee and ensure that the document workflow process is followed

Consult with clients on formatting of documents, using correct document templates, standards, titling etc.

**Competencies**:
Safely Drives Results

Enables Agility

Develops Talent

Communicates with Impact

Fosters Collaboration

Enhances Technical/Professional Expertise

**Qualifications**:
Diploma / certificate in records management or equivalent of education and experience

5+ years of direct and recent document control experience

Understanding of documentation revision control and review / approval process

Knowledge and understanding of document workflow and life cycles

Ability to coordinate and prioritize work requests and meet deadlines based on overall understanding of business impacts

Ability to work independently at a task as well as collaboratively within a team and with others outside the formal organization

Strong working knowledge of an electronic Document Management System (ie, livelink)

Excellent attention to detail

Excellent organizational skills

Excellent customer service skills

Excellent communication, written, and verbal skills

Excellent working knowledge of MS Office

Asset

Experience within or exposure to the Oil and Gas industry

Experience in an engineering environment

Schedule:

- 8 hour shift

Work Location: One location


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