Administrative Assistant
5 months ago
**The Company**:
West Coast Gifts is Canada’s largest designer, manufacturer and distributor of award-winning glass pipes, vaporizers and smoking accessories for the cannabis connoisseur. We offer over 7,000 products at competitive prices with speedy shipping and superior customer service. Some of the most recognized brands in the industry are Red Eye Glass®, GEAR® Premium, Cheech & Chong® Glass, Red Eye Tek®, iRie, Retro Glass and LIT Silicone.
Continually growing and expanding, we are now looking for an exceptional Administrative Assistant to join our team.
**The Role**:
Clear and professional communication is essential to the success of this role.
**In this role you will**:
- Provide executives, coworkers, and guests with general day-to-day administrative support, ensuring smooth and efficient office operation. This includes booking travel arrangements, filing and archiving documents, scheduling meetings, and interoffice correspondence. In addition, the Administrative Assistant is responsible for ensuring that all office common spaces are clean, organized, and fully stocked with all required supplies, maintaining stock and reordering as required.
- Organize beverages and lunches for our monthly company-wide Town Hall meetings.
- Export reports/data from SAP into Excel.
- Communicates with Glass Product Designer/Warranty Department regarding product issues.
- Assist the Operations and Purchasing departments with vendor communication in regards to incoming orders. Schedule incoming and outgoing shipments to support warehouse workflow.
- Oversee the employee time clock and make changes as needed to ensure employee time sheets are accurate. Provide biweekly timesheet reports to support accurate and efficient payroll processing.
- Provide support in the organization of employee life cycle and social events and facilitate the delivery of cross-company employee communication, regarding celebrations and special events.
- Serve as Executive Assistant, completing personal, as well as work-related tasks as needed.
- Provide administrative support to other departments as needed.
**Education, Skills, and Experience**:
- High school diploma or above.
- 2+ years experience as an Administrative Assistant or in another relevant administrative support role.
- Excellent customer service skills, including pleasant, friendly, and professional phone demeanor.
- Strong organizational skills.
- Excellent time management skills and ability to prioritize work.
- Exceptional verbal and written communication skills in English. Language skills in French will be considered an advantage.
- Strong computer skills - proficiency in MS Office Suite (including advanced MS Excel skills) and knowledge of G Suite. Familiarity with SAP Business One ERP system is an asset.
- Knowledge of Sylius, Mailchimp, Shopify, LinkedIn, Facebook & Instagram is a plus.
**Benefits & Company Perks**:
- Benefits package, including supplemental medical and dental insurance and paid time off
- Competitive pay
- Casual work atmosphere (dog-friendly office)
- 20% Team member discount
- Monthly company lunches
**Sound like a good fit? To apply, please submit the following**:
- Resume
- Cover Letter
**About West Coast Gifts**:
West Coast Gifts is Canada’s largest designer, manufacturer and distributor of award winning glass pipes, vaporizers and smoking accessories for the cannabis connoisseur. We offer over 7,000 products at competitive prices with speedy shipping and superior customer service. Visit our company web site to read more about our story
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