Fleet/shop Administrator

7 months ago


Mississauga, Canada Melrose Paving Full time

Reporting directly to the Shop Manager, this position demands strong communication skills, initiative, exceptional attention to detail, accuracy, and the ability to proactively manage multiple aspects of office administration.

**Duties & Responsibilities**

**Shop & Inventory**
- Process work orders, purchase orders and invoices; including filing
- Generates purchase orders for all service and parts requirements
- Order parts, receive, stock and maintain stock level
- Maintain MSDS files and update as required

**Fleet & CVOR**
- Maintain all fleet maintenance records
- Responsible for keeping track of fleet mileage and recording of fuel purchases
- Retrieve, process and audit driver logs for completeness and accuracy
- Have one on one meetings / training sessions with drivers to review, explain inaccuracies/issues in the log entries
- Maintain logs of driver violations pertaining to hours of service via excel spreadsheet
- Follow progressive disciplinary action with HR department with non-compliant drivers
- Manage fleet documentation by ensuring all documentation is up to date relevant to the vehicles such as ownerships, plates, insurance documentation, expiry date, permits, licensing.
- Review, follow up and maintain files on infractions, claims, accidents, incidents, etc.
- Commercial Vehicle Operator Record (CVOR) Maintenance and Compliance
- Participate in full cycle driver safety meetings - brainstorming with the team, submitting information to be delivered to the drivers, presenting information, creating handouts, answering any inquiries.
- Work with and assist other departments to retrieve or relay information to fleet drivers
- Provide effective and accurate verbal and written communications between internal departments, service providers and third party vendors
- Data collection, analysis, data entry and reporting.
- Perform other duties as required

**Required Skills**:

- Knowledge of CVOR laws and regulations
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in Microsoft Office (i.e. Word, Excel, Outlook etc.)
- Excellent time management skills, ability to multi-task and prioritize work
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills

**Experience & Qualifications**:

- Post-secondary education related to office or business administration
- Minimum of 3 years’ experience a similar administrative position
- Strong organization and administrative skill, including the ability to work independently with mínimal direction
- Strong orientation to detail
- Extensive computer skills using MS Office
- Excellent communication skills with the ability to liaise with all levels of the organization
- Ability to adapt to changing priorities in a calm professional manner
- Sound understanding of maintenance/operations procedures
- Excellent attendance and safety record and a strong safety awareness

Schedule:

- Monday to Friday

Work Location: In person



  • Mississauga, Canada Melrose Paving Full time

    Reporting directly to the Shop Manager, this position demands strong communication skills, initiative, exceptional attention to detail, accuracy, and the ability to proactively manage multiple aspects of office administration. **Duties & Responsibilities** **Shop & Inventory** - Process work orders, purchase orders and invoices; including filing -...


  • Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Fleet Manager-

    6 months ago


    Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. - What We...

  • Shop Assistant

    6 months ago


    Mississauga, Canada OX Fleet Care Full time

    **Ox FleetCare** is responsible for keeping the _Super Sucker Hydro Vac Services,_ and _Bartels Environmental,_ fleet vehicles on the road. We work to support infrastructure in our communities and need our equipment to do that! We are searching for an eager and reliable **Shop Assistant** to assist with the safe and thorough upkeep of our shop, and...

  • Fleet Shop Manager

    3 weeks ago


    Mississauga, Canada CANADA CARTAGE Full time

    **Why you’ll love Canada Cartage** An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we...


  • Mississauga, Ontario, Canada CEI Fleet Collision and Safety Full time

    Job Summary:We are seeking a skilled Optimization Manager to enhance the performance and utilization of our maintenance network, ensuring drivers are directed to optimal shops, improving preventive maintenance compliance, and reducing downtime.About the Role:This critical position plays a key part in elevating the client and driver experience by optimizing...


  • Mississauga, Canada Canada Cartage Group Full time

    p>An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most...

  • Fleet Administrator

    7 months ago


    Mississauga, Canada GardaWorld Full time

    **TITLE: Fleet Administrator** **SITE: Mississauga, ON** **JOB TYPE: Contract** **Join a team rich in diversity, respect, and growth to make the world a safer place for families, communities, and businesses. At GardaWorld, we take our security responsibility seriously and strive to inspire trust. Interested in an enriching and meaningful career? Join our...


  • Mississauga, Canada CANADA CARTAGE Full time

    **Why you’ll love Canada Cartage** An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we...


  • Mississauga, Ontario, Canada CEI Fleet Collision and Safety Full time

    About the PositionAt Element Fleet Management, we are committed to providing exceptional fleet management services that meet our clients' evolving needs. As a key member of our leadership team, the Senior Fleet Operations Director will play a critical role in driving the growth and success of our business.Job SummaryWe are seeking an experienced and...


  • Mississauga, Canada Toro Logistics INC. Full time

    **Job description**: We are seeking a detail-oriented and organized Fleet Administrative Assistant to join our team. The Fleet Administrative Assistant will play a crucial role in supporting the efficient operation of our fleet management department. This position requires strong administrative skills, attention to detail, and the ability to multitask...


  • Mississauga, Canada Sysco Toronto Full time

    **Company Overview** Sysco connects the world to share food and care for one another. Sysco leads from the heart of food and service to deliver the freshest foods and fresh ideas. Our customers can count on us to deliver on-point products and solutions since only Sysco is the global leader, sitting at the heart of innovation supply, delivery, culinary and...


  • Mississauga, Canada Dixie Ford Sales Full time

    **Sales & Fleet Administrator** - At Dixie Ford we believe in treating Customers like Family, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to come to work and make a difference. Every employee at Dixie Ford is critical to its success. Our promise is to keep delivering the...


  • Mississauga, Ontario, Canada Walmart Canada Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Fleet Data Administrator to join our team at Walmart Canada. This role is responsible for maintaining accurate and up-to-date fleet databases, preparing and analyzing reports, and providing exceptional customer service.

  • Shop Coordinator

    6 months ago


    Mississauga, Canada Melrose Paving Full time

    Melrose Paving a mid-size (and growing!) construction company, located in the heart of Mississauga, is looking for a **Shop/Fleet Coordinator **to join their team! Reporting directly to the Shop/Fleet Manager, this position demands someone who is organized, self-directed, self-motivated, has the ability to multi-task and has a solid understanding of shop and...


  • Mississauga, Ontario, Canada Canada Cartage Group Full time

    Job Title: Fleet Maintenance Shop ManagerJob Summary:Canada Cartage Group is seeking an experienced Fleet Maintenance Shop Manager to oversee the daily operations of our vehicle maintenance facility. The successful candidate will be responsible for managing a team of mechanics and technicians, ensuring timely and efficient repair and maintenance of our...


  • Mississauga, Ontario, Canada Walmart Canada Full time

    Job SummaryWe are seeking a highly skilled Fleet Administrator to join our team in Mississauga, ON. In this role, you will be responsible for maintaining accurate and up-to-date Fleet databases, preparing and analyzing ad hoc reports for leadership, and tracking carrier-related service exceptions.ResponsibilitiesMaintain accurate and up-to-date Fleet...


  • Mississauga, Canada Epiroc Careers Full time

    **Purchasing Administrator** **Key Responsibilities**: - ** Fleet Management**: - Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada. - Efficiently coordinate the ordering and follow-up of new vehicles. - Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships. -...

  • Fleet Administrator

    2 days ago


    Mississauga, Canada Applewood Chevrolet Cadillac Buick GMC Full time

    Applewood Chevrolet Cadillac Buick GMC has been servicing Mississauga and the surrounding areas of Oakville, Toronto, Burlington and Brampton for several years, offering high quality customer service. Applewood is a premier retailer of new Buick, Chevrolet, Cadillac and GMC cars, trucks and SUVs. They also carry a large selection of used vehicles of all car...


  • Mississauga, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...