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Accounting and Receivables Administrator

5 months ago

Toronto, Canada Elite Residential Concierge Services Inc. Full time

Summary

Core Competencies
- Customer Focus
- Strong sense of ownership and attention to detail
- Diligence and self-confidence
- Quality Orientation
- Communication and Team Work
- Problem Solving
- Energy & flexibility
- Accountability and Dependability
- Ethics and Integrity

Job Duties
- Prepare and issue invoices for normal monthly and ad-hoc billings to over 140 customers
- Check calculations for ad hoc invoices to eliminate errors and avoid customer disputes
- Record information about status of collections efforts with customers
- Issue account statements and back up documentation to customers as required
- Provide customer service, coordinate receipt of payments and resolve occasional adjustments
- Compute and invoice overdue interest charges
- Actively work to reduce DSO in accordance with management expectations
- Assist in preparing contract proposals for clients, including review of financial data
- Maintain database of new and renewal contract details
- Liaise with Operations and Payroll to ensure site data is updated correctly
- Ensure proper recording of transactions and code credit card statements to prepare journal entries
- Handle a range of basic accounting tasks to balance financial data to support month end close
- Assist in managing uniforms inventory
- Assist in preparing annual budget and cash flow data
- Perform other duties as required in the course of normal business operations

**Requirements**:

- Experience in professional services industry preferred
- Minimum 2 years relevant work experience in commercial collections and accounting required
- Excellent verbal and written communication skills with individuals at customers and at all levels of the organization
- Previous experience with QuickBooks preferred; able to adapt to and learn new software
- Able to work efficiently as a part of a team as well as independently
- High level of logical reasoning to identify underlying facts to resolve receivables issues
- Able to work well under pressure and meet set deadlines
- Good organizational, time management and prioritizing skills
- Ability to interpret and implement company policies and procedures
- Attention to detail in all areas of work
- High level of personal integrity and interpersonal skills
- Self-starter and strong work ethic
- Confident, consistent, decisive personality

Work Conditions
- Ability to answer questions from management
- Manual dexterity required to use desktop computer and peripherals
- Overtime as required

**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounts receivable: 2 years (required)

Work Location: In person