Hearing Officer and Executive Assistant

1 month ago

Vancouver, Canada British Columbia Securities Commission Full time

**Company Overview**:
Centrally located in downtown Vancouver, the British Columbia Securities Commission (BCSC) strives to make the investment markets benefit the public - enabling people to achieve their financial goals, enterprises to grow, and British Columbia to thrive.

Through smart rules, diligent oversight, strong enforcement and reliable guidance, we act as guardians of the province’s investment marketplace, striving to make BC a place where people can invest with confidence and companies can flourish. We are an independent agency accountable to the provincial legislature and the public through the Minister of Finance.

**Hearing Officer and Executive Assistant**

***Office of the Chair**

***

**Overview**

Are you an experienced Legal Administrative Assistant looking for a new challenge? As the Hearing Officer and Executive Assistant your primary responsibilities are twofold:
1. Administer the Commission’s hearings; and

2. Provide secretarial and administrative services to Vice-Chair, independent Commissioners, and Tribunal Counsel.

***

**Key Responsibilities**

***

**Hearing Administration**

Tribunal hearings are a core function of the Commission. The Hearing Officer and Executive Assistant maintain the integrity of this core function by performing the duties required for the proper administration of tribunal hearings. The following are examples of tasks required for hearing administration:

- managing and maintaining the hearing schedule, files, exhibits, submissions and statistics
- preparing and distributing hearing-related material including notices, correspondence, decisions and news releases
- preparing for hearings by booking hearing rooms and court reporters, pre-marking exhibits, loading electronic material into the eHearing system, and setting up files in the eHearing software
- assisting in developing and implementing new programs and operational procedures
- acting as a hearing officer and performing such tasks as:

- loading into the eHearings system electronic material received from counsel or the parties, and pre-marking exhibits
- setting up transcript files in CaseNote and hearing files in EDT
- assisting panel members, counsel and parties logging into EDT and CaseNote files
- coordinating with Systems staff to ensure all technical systems are working properly and to resolve any issues
- calling the hearing to order, swearing in witnesses, and coordinating with any security personnel
- managing the exhibit process including
- marking documents as exhibits
- calling up exhibits for viewing
- navigating through exhibits as instructed by counsel, the parties or panel members and
- batch processing or individually marking documents as exhibits or for identification
- scanning paper documents produced at a hearing and inputting them into the eHearings system as exhibits

***

**Administrative and Executive Secretarial Services to the Vice-Chair, the independent Commissioners, and Tribunal Counsel.**

For the Vice-Chair, the Commissioners, and Tribunal Counsel, the Hearing Officer and Executive Assistant performs all the duties required for the proper administration of the Office of the Chair. The following are examples of required tasks:

- coordinating and scheduling appointments, meetings, travel arrangements and other special time commitments as required
- answering and screening forwarded calls, taking messages, and reviewing, sorting and distributing incoming mail
- maintaining the filing system for the Office of the Chair.

***

**Qualifications**

***

The Hearing Officer and Executive Assistant must have:

- several years of work experience as a legal administrative assistant, preferably in administrative law, civil litigation or criminal law,
- experience with an administrative hearing process. Experience working in a court registry would also be a significant asset, and
- completion of a relevant legal administrative assistant certificate; or have an equivalent combination of education and experience
- excellent knowledge of MS Office including Outlook, Microsoft Word and Excel
- the ability to work with a large volume workload and produce high quality and accurate documents
- strong oral and written communication skills
- good judgment and initiative.

***What we offer**:

- extensive benefit package including a defined benefit pension plan, medical and dental coverage, Wellness and Health Spending Account benefits, and four weeks of annual vacation
- hybrid work model
- beautiful downtown office
- work life balance
- professional development opportunities
- a professional, collaborative team to work with

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