2023-18 Human Resources Assistant

2 weeks ago


Toronto, Canada Eva's Initiatives Full time

Job posting

**Posting #**: 2023-18

**hr assistant (Canada summer jobs)**

**THE OPPORTUNITY**
- **Join one of the **_**Top 100 Charity Organizations**_ **today Since 2010, Charity Intelligence has awarded Eva’s with the highest rating available based on financial transparency, accountability to donors and cost-efficiency.**_

**Eva’s Turns Youth Homelessness into Home**

Youth experiencing homelessness who are Black, Indigenous, 2SLGBTQ+, racialized, or newcomers are overrepresented in the population of youth experiencing homelessness. In Canada, racism, specifically anti-Black and anti-Indigenous racism, permeates society, creating social and health inequities.

To respond to the needs of homeless youth and decrease social and health inequities experienced by Black, Indigenous and racialized youth, culturally responsive supports and services must be provided. These supports center the identities and cultures of young people and affirm their holistic identity, taking into consideration the barriers they navigate in their daily lives. This ensures that services respond to the specific needs of youth instead of compounding the barriers they are already facing.

Eva’s provides shelter, transitional housing, and health and well-being programming to help youth experiencing or at risk of homelessness in Toronto. Join our expert staff help young people reach their potential and lead fulfilling, healthy lives.

At Eva’s, we help young people move from crisis to stability with the ultimate goal of moving to independence. We work with each young person to develop an achievable action plan, attain their goals, and build strong community connections.

**Role Overview**
Eva’s HR Assistant with the Canada Summer Jobs program will support the People and culture team. The role will be in person and remote. The office is located at 245-401 Richmond St. West, Toronto, ON. M5V 3A8. The role is a contract position for period of 4 months. The role is expected to carry out the following tasks and responsibilities:

- Maintain accurate, up-to-date, and complete employee records and ensure confidentiality with all client and departmental files.
- Locate filed materials upon request, ensuring that materials are provided only to authorized users.
- Monitor human resources related documentation to ensure accuracy, consistency, and relevance to business processes.
- Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance and legislative requirements.
- Transition employee data to electronic format and organize
- Organize physical and online HR records in shared folders
- Coordinate the logístical aspects of departmental programs such as meetings, seminars, workshops, special projects, and events.
- Prepare, review, and/or edit various forms of correspondence such as letters, invoices, presentations, publications, and reports
- Support with creation of job descriptions, job postings, resume screening, and interviewing.
- Support the Manager, Training and Development with training initiatives as required.
- Stay abreast on compliance requirements and industry best practices; recommend changes or modifications to existing policies and programs to remain in compliance.
- Participate in professional development activities to improve knowledge and skills.

**Qualifications**
- Education related to Human Resources
- Interest in issues related to youth homelessness, fundraising, and social services.
- Good organization skills
- Knowledgeable in Microsoft programs including Word, PowerPoint, and Excel
- Ability to work independently and as part of a team.
- Strong attention to detail.

**Apply**

Submit a cover letter and resume in one PDF.

**Conditions of Employment**

The City of Toronto has put in place a mandatory vaccination directive for City-funded shelters, and Eva’s is obligated to comply with this legislation as per our funding agreement. In view of this, new Eva's employees are required to be fully vaccinated against COVID-19 as a condition of hire. New Eva's employees will be required to provide proof of full vaccination status to the People and Culture team via an upload in ADP upon been granted access. This information will remain confidential and will not be disclosed to Eva’s staff or management. New Eva's employees will be entitled to reasonable accommodation in accordance with human rights legislation.

Please note that as a condition of employment, the successful applicant must complete a Vulnerable Sector Screening Police Reference Check. Eva’s would like to thank all applicants for their interest; however, only those selected for an interview will be contacted. In keeping with our ongoing efforts to represent the diversity of our community, we strongly encourage people from diverse groups to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Eva’s provides accommodation, accessible formats



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