Office Manager

2 weeks ago


SaintLaurent, Canada Canadians for Justice and Peace in the Middle East Full time

**Office Manager, CJPME - CJPME Head Office**

**Relevant Work Experience**:
Minimum 2 years office experience

**Career Level**:
Experienced

**Education Level**:
University degree preferred but not required. Need skills in admin, organization, gov’t compliance, accounting, bookkeeping, customer relations, & data management

**Salary**:
**Industry**:
Non-profit sector

**The role and the organization**:
CJPME is looking for highly motivated individual who is passionate about CJPME’s human rights mission and who wants to play a major role in the growth and influence of CJPME.

CJPME is a not-for-profit organization whose mission is to empower Canadians of all backgrounds to promote justice, development and peace in the Middle East, and here at home in Canada. CJPME is a national, independent, non-partisan Canadian organization at the forefront of promoting human rights and justice for all peoples in the Middle East, and Canadians of Middle East origin.

**Organize and administer the organization’s core processes**
- Handle administrative inquiries and requests
- Organize tasks and activities around the office
- Manage contact/donor information in organization database
- Manage one-on-one communications with contacts/donors
- Help carry out organizational mailings and related tasks (data preparation, letters, mail merges)
- Manage purchases of required office supplies
- Oversee office assets
- Help create an office environment which is motivating and efficient

**Perform financial administration, with support and guidance from accountant and president**
- Perform day-to-day bookkeeping
- Manage payroll activities
- Administer automated donation processes (etransfer, void cheque, Canada Helps, etc.)
- Manage donation “thank you” processes
- Make payments (e.g. pay bills, write cheques, process expense reports, etc.)
- Prepare deposits
- Support organizational fundraising efforts
- Help prepare financial reports
- Help prepare organizational tax and related reporting requirements
- Help fulfill government compliance activities, including activities related to:

- Corporations Canada and Entreprises de Québec
- Canada Revenue Agency, Revenu Québec
- Payroll-related compliance, e.g. CNESST, CSST, etc.
- Help fulfill other compliance activities, including activities related to:

- Bank and credit cards
- Other financial
- Manage licensing of organizational products and services (e.g. telephone, Internet, eCommerce tools, media monitoring tools, podcast platforms, etc.)

**Help maintain organization’s Internet presence and communications**
- Help make updates to organization’s Website
- Help manage content on organization’s Website
- Perform communications and follow-up with Board members
- Manage general communications with MPs and other policy contacts
- Perform follow-up with allied organizations, MPs, vendors, customers, etc.

**Assist with the organisation and hosting of CJPME’s events and speaking tours**
- Help coordinate the room booking, ticket processing, local team management, etc.
- Participate in local Montreal-area organizational initiatives
- Help coordinate volunteers at CJPME’s events and parliamentary delegations

**Coordinate with CJPME volunteers and interns**
- Serve as initial point of contact for volunteers
- Reach out to volunteers and coordinate volunteer-day activities
- Perform administration for intern program

**Help format multi-lingual documents (English/French)**
- Review automated translations to French, and make fixes according to organizational guide
- Help prepare multi-lingual documents.

**Qualifications**:
**Required**:

- Solid, hands-on, office experience
- Excellent customer relations skills, in-person and over the phone
- Organized with a high degree of attention to details.
- High integrity. Humble: not afraid to ask questions
- Strong organizing abilities
- Strong written and oral communication skills
- Ability to interface and engage with diverse volunteer and donor groups
- Strong experience with all Microsoft Office products (Word, Excel, PowerPoint, etc.)

**Helpful, but not required**:

- University or post-secondary education
- Language skills in French
- Language skills in Arabic
- Experience with Sage 50 (formerly Simply Accounting)

**Application Procedure**:
**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $17.50-$25.00 per hour

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Saint-Laurent, QC: reliably commute or plan to relocate before starting work (required)

Work Location: In person


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