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Office Coordinator

4 months ago

SaintLaurent, Canada TRANSTEX Full time

Reporting to the HR Director, the Office Coordinator is an enthusiastic and reliable individual who will be responsible for the smooth running of the office on a day-to-day basis and support the department heads and HR. He/She will coordinate office activities and operations while providing administrative support to local management and corporate shared services.

More specifically, your responsibilities will include:

- Provide administrative support to members of senior management including the CEO such as meeting planning, travel arrangements, event booking and expense accounts.
- Receive Incoming calls, direct them, accordingly, take messages as needed, greet visitors, and take care of office supplies.
- Support all teams with administrative related tasks as needed.
- Perform various administrative duties (i.e., mailing, scanning, photocopying, coordinating courier pickups, distribution of mail, ordering office supplies)
- Assist HR with recruitment related tasks such as: job postings, preliminary interviews etc.
- Assist HR with various projects.
- Coordinate with the building manager, cleaning, and repair crews to solve office issues
- Manage relationships, contract and price negotiations with office vendors, service providers, and assist various teams with apparel/gift orders
- Foster enterprise culture thru holiday events and decoration, organizing happy hours, social committee, etc.
- Management of FedEx/UPS shipments (small packages) from Montreal.
- The occasional order entries for the head office.
- Any other task that contributes to the general functioning of the office.

**ABOUT YOU**

We are looking for someone with the following skills:

- Very good knowledge of French and English both written and oral.
- Proactive and likes taking initiatives.
- Ability to work in a team.
- Ability to work under pressure.
- Like to have fun.
- Proven office management and administrative experience handling a wide range of duties.
- Autonomous and works independently with little supervision.
- Excellent time management skills and ability to multitask and prioritize work.

This is a wonderful opportunity to work in a growing company with a dynamic and exciting team
- TRANSTEX is an Equal Opportunity Employer_

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Flexible schedule
- Life insurance
- On-site gym
- On-site parking
- RRSP match
- Vision care

Schedule:

- 10 hour shift
- Monday to Friday

Work Location: One location