Admin Assistant

2 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Reporting to the Supervisor, the Administrative Assistant will provide high level administrative support to physician(s) within a specific section of the division. This position will be responsible for managing all aspects of the clinical, education, and research portfolio.

**Here’s What You’ll Get To Do**
- Provide administrative support to several staff physicians in the Department of Critical Care Medicine
- Maintain physician CV’s, Biosketch
- Coordinate and organize physician’s calendar and schedule
- Schedule and coordinate routine and complex meetings via TEAMS and ZOOM
- Organize and prepare Committee meetings and Rounds
- Record & transcribe minutes and independently prepare original correspondence including meeting agenda, letters, reports, and spreadsheets
- Assist in developing and creating posters and PowerPoint presentations
- Transcribe documents including manuscripts and reports
- Assist in the organization of conferences and events
- Arrange travel and accommodations
- Process reimbursements and maintain physician memberships
- Maintain Research Accounts, process accounts payable, and verify monthly expenditures
- Provide research and grant support
- Act as the primary resource for other members of the section
- Conduct literature searches, pull articles and enter into endnote
- Maintain reference/citation database and other electronic files
- Assist with clinical activities as required
- Handle incoming inquiries and respond appropriately
- Review and distribute mail
- Provide coverage and assist divisional support staff as required

**Here’s What You’ll Need**
- Post secondary degree/diploma in business or office administration
- Minimum 3-5 years of senior administrative experience, preferably in the health care industry
- Experience using Adobe Professional and Endnote
- Exceptional interpersonal, oral and written communication skills
- Proven ability to prioritize work in an efficient and organized manner
- Highly developed analytical, evaluative and problem solving skills
- Demonstrated high level of judgment, tact and diplomacy in interacting with a wide variety of internal and external stakeholders
- Ability to work well independently, as well as, in a team environment
- Ability to work in a fast paced work environment with many interruptions and multiple priorities

**Employment Type**

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply

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