Event Planner

5 months ago

Markham, Canada Allergan Aesthetics Full time

**Company Description**
Joining Allergan Aesthetics (AA), an AbbVie company means you will be part of a team of outstanding professionals dedicated to making a remarkable impact on patients’ lives. AA exists to empower confidence for consumers and customers, creating products and technologies that drive the advancement of aesthetic medicine. We believe in the power of shaping your own life, your own business, your own look - and we continue to evolve our business around the needs of those we serve. United by our shared belief in what we do and a commitment to doing what is right, we bring our best every day to empower confidence.

An Event Planner will be responsible for conceptualizing, planning, and executing various events, ensuring a memorable and seamless experience for clients.

The Event Planner ensures a clear event planning process development, optimization, and continuous improvement.

This individual will be responsible for vendor selection and management, client and stakeholder relationship management and budget planning and reconciliation.

**Responsibilities**:

- Stay updated on industry trends, emerging technologies, and creative event concepts
- Manage all aspects of an event from pre-planning, determining resource needs, pre-event marketing, and on-site coordination, to post event follow up
- Collaborate with clients to understand their vision, goals, and preferences for the event
- Handle client inquiries, changes, and concerns throughout the planning process and during events
- Develop effective and collaborative relationships with internal and external stakeholder
- Prepare all electronic and printed materials and collateral for events and conferences to ensure consistency and accuracy in messaging and branding and obtains necessary approvals before circulation or production.
- Working collaboratively with Business Owner and creative agencies to ensure brand standards are met and messaging is consistent with brand and business objectives.
- Maintain standardized event processes and procedures including but not limited to event documentation, standard templates, critical path (work-back schedule), RACIs, project plans, function sheets, de-brief documents, post-event surveys, budget reconciliation, attendee tracking lists, and post event reports.
- Oversee the selection and negotiation of contracts with vendors
- Assist in site and vendor selection and negotiating the best possible rates and terms
- Managing the budget and finances for the event. You will set a budget for each event depending on the needs and requirements.
- Be in charge of processing invoices and payments and making sure that the event stays within budget.
- Tracking expenses and ensuring cost-effectiveness
- Travel required, approximately 20-40%

**Qualifications**

**Skills**:

- Intermediate computer skills and proficiency in MS Office suite including Word, Excel, PowerPoint, and Outlook, event planning software and tools
- Ability to negotiate and manage many ongoing vendor contracts
- Must be able to perform in a fast-paced, continuously evolving environment
- Flexibility to work weekends and evening as needed
- Strong organizational and multitasking abilities
- Excellent communication and interpersonal skills
- Ability to craft and communicate responses to inquiries in a time-sensitive manner, escalate issues as necessary, and inform the team of communication status
- Budget management and negotiation skills Managing all relationships with partners, participants, external vendors, suppliers and agencies.
- Ability to troubleshoot situations on-site at a program and be comfortable in making decisions on the fly.
- Passion for creating unique and memorable event experience.
- A Creative mindset with a key eye for design, and a passion for the field of Aesthetics is considered an asset.
- Experience in coordinating conferences and events nationally is considered an asset.

Qualifications:

- 3 years event planning / coordination.
- Previous experience with registration and event software required (e.g., Cvent or comparable software).
- Bilingualism (English and French) is an asset
- Previous hotel experience is considered an asset

**Additional Information** Why Allergan Aesthetics?**

We believe in the work that we do and together we create the products and technologies that drive the advancement of aesthetic medicine. Our principles are shaped to empower us to deliver on that promise:

- ** Making your practice our purpose (YPOP)**:

- ** Inclusive of all people**:

- ** Putting science at the core**:

- ** Creating what’s next**:

- ** Connecting to patients.**

We show up every day, energized by the chance to make a real difference in people’s lives. So, every day is one that counts. Aligning your interests with our imperatives as a business, you always have opportunities to step up and reach higher. So, we foster an inclusive, supportive environment where you’re empowered to ask questions, think big and b

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