Administrative Coordinator

3 months ago

Vaughan, Canada The Group Master Full time

**Master, for over 70 years**
We lead in HVAC-R and have been recognized among Canada's best-managed companies since 2010. As the foremost private HVAC-R distributor in the nation, we have over 1,600 active employees across 55+ branches, 4 distribution centers, spanning from British Columbia to the Atlantic provinces, and nearly 30 branches in the United States.
**A Great Place To Work**
At Master, we offer a dynamic, stimulating, and enjoyable environment. With a strong belief in healthy and open communication, we embrace a close approach with all our colleagues. Teamwork is integral to our values, and it is through it that we achieve our greatest successes.

**What you will accomplish with us**:
Create projects in our Sales Support Tool (SST) ERP system and copy plans, specifications & addendums into the project files.
- Add & delete contractors from the bid list
- Update the daily bid list calendar
- Maintain follow-up list with weekly updates & comments
- Create all planned projects & insert budgets from Sales Engineers in SST.
- Update the project status log
- Support the Inside Sales Manager & Regional Sales Director with other administrative tasks

Managing vendor releases and deliveries to site:

- Create Sales Orders / Purchase Orders for released equipment included in the assigned project
- Include all the addresses and the delivery instructions into the orders
- Create orders for daily order entry
- Follow up with the vendors to obtain production delivery schedules
- Inform customers of the equipment delivery schedules and all relevant changes
- Inquire of the customer all relevant shipping information and/or restrictions (Mode of Transport, Time of Delivery, Location of Delivery, etc.)
- Coordinate with vendors, transport and/or logistic department the shipping from the factory to the delivery point

Responsible for communication with customers, vendors, and other administrative departments of the Master Group:

- Coordinate with contractors on delivery schedule to meet their needs
- Inform Outside Sales Representative of the delivery schedule
- Coordinate with third party shipping companies the delivery schedule and transport requirement to the site
- Communicate with the credit department to get orders released for manufacturing and delivery
- Arrange with the in house Technical Department about the delivery schedule, filling their work request form if Master is providing on site equipment start-up and or training.

Manage administrative aspects of day to day orders
- Create orders in compliance with the customer purchase orders and Master Group requirements
- Write notes into orders to document actions and communications with all other departments, customers and vendors
- Update CRM quotation record according to Master Group policy and procedures
- Maintain the equipment promised date and delivery dates in the ERP
- Archive the completed physical files

**What You Bring to Our Team**:

- Relevant College or University Degree or equivalent experience in a similar position;
- Ability to multitask with attention to detail
- Advanced computer skills (MS Word, Excel, Access, Notes, Internet);
- Excellent communication skills, both verbal and written
- Excellent organizational skills and the ability to multitask
- Professional phone manners and customer service skills
- Strong time management and decision-making skills
- Ability to respond to the needs of the organization in a timely and efficient manner
- Reliable, trustworthy and a positive work attitude
- Work autonomously as well with a team to meet a common outcome.
- Strong sense of urgency & the ability to adapt quickly to a changing environment;
**Competitive Benefits: In addition to a rewarding career within our team, we offer**
- Medical and dental coverage from day one, along with short and long-term disability protection
- Contribution to a collective registered retirement savings plan upon starting your role.
- Wellness spending account
- An employee assistance program including psychological, financial, and legal support.
- Access to telemedicine from the beginning of your employment.
- Reimbursement of professional association membership fees.
- Early vacation program.
- Flexible remote work policy

  • Sales Support Coordinator

    3 months ago

    Vaughan, Canada The Administrative Alliance Full time

    **About Us**:The Administrative Alliance is a division of The Mason Group. We are a team of recruitment experts with over 60 years of combined experience and are skilled at matching administrative professionals with their career goals. Seeking a bright and dynamic Coordinator to support the Business Development Team to work for one of our great clients...

  • Administrative Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada IATI CANADA INC. Full time

    At IATI CANADA INC., we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, carrying out administrative activities, and coordinating office services. This includes assembling data, preparing reports, manuals, and...

  • Administrative Coordinator

    1 week ago

    Vaughan, Ontario, Canada IATI CANADA INC. Full time

    Job TitleAdministrative CoordinatorAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at IATI CANADA INC. In this role, you will be responsible for implementing new administrative procedures, carrying out administrative activities of the establishment, and overseeing office administrative...

  • Administrative Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada J & F SEAFOOD CORP. Full time

    J & F SEAFOOD CORP. is currently seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations. Your primary duties will include:EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years is...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada LYN Group Inc. Full time

    Job DescriptionWe are seeking an experienced Administrative Coordinator to join our team at LYN Group Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our staff, including answering...

  • Administrative Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Ontario INC Full time

    As an Administrative Coordinator at Ontario INC, you will play a key role in ensuring the smooth operation of our office. Your responsibilities will include reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are met. You will be...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada AWIN Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at AWIN. As an Administrative Coordinator, you will be responsible for establishing and coordinating administrative policies and procedures, analyzing incoming and outgoing memoranda, submissions, and reports, and preparing agendas...

  • Administrative Coordinator

    3 weeks ago

    Vaughan, Ontario, Canada Taheri Immigration Services Full time

    Administrative CoordinatorThe Administrative Coordinator plays a crucial role in supporting the success of our team at Taheri Immigration Services. This position is responsible for overseeing and coordinating office administrative procedures, including payroll administration, budget planning, and data entry. To excel in this role, candidates must have a...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada YST Auto Ltd. Full time

    Job Summary: We are seeking an experienced Administrative Coordinator to join our team at YST Auto Ltd. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and daily operations. You will also be responsible for planning and controlling budgets, establishing...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada AIRLINE LIMOUSINE Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking an experienced Administrative Coordinator to join our team at AIRLINE LIMOUSINE. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including managing contracts, answering electronic enquiries, and performing data entry.Key...

  • Administrative Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Magnum Transhaul Inc. Full time

    About the RoleMagnum Transhaul Inc. is seeking an Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Procedures: Develop and implement administrative procedures to ensure efficient office...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Fiesta Motors Full time

    Job Title: Administrative CoordinatorFiesta Motors is seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. Key responsibilities include:Key...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada OCEAN VIEW OPERATION Full time

    OCEAN VIEW OPERATION is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for providing administrative support to our operations team. Your duties will include arranging and coordinating seminars, conferences, and other events, as well as training other workers and recording minutes...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Tannex Full time

    Tannex is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our staff, including scheduling appointments, preparing meeting minutes, and maintaining office supplies.Key ResponsibilitiesScheduling and Coordination: Schedule appointments and meetings, and coordinate...

  • Administrative Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada AWIN Full time

    About the JobAWSIN is seeking an experienced Administrative Coordinator to join its team in Montreal, Canada. The successful candidate will provide high-level administrative support to our executives, contributing to the smooth operation of the organization.Key ResponsibilitiesEstablish and maintain administrative policies and procedures.Analyze and...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada KING TANDOORI BAR & GRILL Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at KING TANDOORI BAR & GRILL. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff,...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Highlight Motor Freight Inc. Full time

    Job Title: Administrative CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Highlight Motor Freight Inc. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, including scheduling appointments, managing calendars, and maintaining...

  • Administrative Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Scholars of Vaughan East Full time

    Job Title: Administrative CoordinatorScholars of Vaughan East is seeking an experienced Administrative Coordinator to join our team. As an Administrative Coordinator, you will play a key role in supporting the day-to-day operations of our organization.Responsibilities:Implement new administrative procedures: Develop and implement efficient administrative...

  • Administrative Coordinator

    2 weeks ago

    Vaughan, Ontario, Canada Magnum Transhaul Inc. Full time

    At Magnum Transhaul Inc., we are seeking an experienced Administrative Coordinator to join our team. This is a permanent, full-time position with 40 hours of work per week.About the JobThe successful candidate will be responsible for providing administrative support to our team, including reviewing and evaluating new procedures, delegating tasks, and...

  • Administrative Coordinator

    4 weeks ago

    Vaughan, Ontario, Canada Ontario Inc Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at Ontario Inc. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Arrange and coordinate seminars, conferences, and other...