Administrative Assistant
2 months ago
**Job description**
**General Description**
Responsible for providing front line customer service and handling inquiries from customers and vendors. Organize and perform a range of administrative duties that in accordance with company policies and procedures.
**Duties & Responsibilities**
- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
- Schedule and coordinate a variety of meetings and events including room bookings, agendas, catering and travel arrangements.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Format, word process, edit, and proofread a variety of documents and materials.
- Monitor and order office supplies.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Assemble copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail.
- Prepare outgoing mail, and courier shipments.
- Prepare and issue invoices and change orders to customers
Office filing, payables, receivables, etc.
**Reporting**
A weekly report is to be generated and provided at our Weekly Production Meetings. The reports will be on the following:
- Office administration, or contract sourcing (i.e. cell phone contracts)
- Quote Registry - which quotes have you produced and what were the results
- Account Receivables - who have you contact and what have the responses been and subsequent follow ups
- Parts delivery/expediting
**Job Type**: Fixed term contract
Contract length: 12 months
**Salary**: $16.00-$22.00 per hour
**Benefits**:
- Dental care
- On-site parking
- Vision care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Education**:
- Secondary School (preferred)
Work Location: One location
-
Administrative Assistant
5 days ago
Ancaster, Canada Hamilton-Burlington Surrounding Area Real Estate Group Full timeAre you an outgoing people person who loves assisting clients during one of the biggest financial investments in their lives? Are you an energetic go-getter who enjoys having a variety of tasks on daily basis? Do you like tackling projects and meeting new people while representing an amazing agent? Do you enjoy learning about best business practices and...
-
Administrative Assistant
1 month ago
Ancaster, Canada Hamilton Diocese Full time**Administrative Assistant** St. Ann Parish in Ancaster is looking for a full time Administrative Assistant for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package. Weekly schedule is Monday through Thursday 8:30 a.m. - 4:30 p.m., and Fridays 8:30 a.m. - 12:00 p.m. (Some flexibility...
-
Administrative Assistant
1 week ago
Ancaster, Canada Hamilton Diocese Full time**Administrative Assistant** St. Ann Parish in Ancaster is looking for a full time Administrative Assistant for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package. Weekly schedule is Monday through Thursday 8:30 a.m. - 4:30 p.m., and Fridays 8:30 a.m. - 12:00 p.m. (Some flexibility...
-
Administrative Assistant
5 days ago
Ancaster, Canada Guest Plumbing and HVAC Full timeGuest is an innovative, efficient, and knowledgeable business that is seeking an Administrative Assistant to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business execution, enhancing the customer experience of home...
-
Administrative Assistant
1 week ago
Ancaster, Canada Guest Plumbing and HVAC Full timeGuest is an innovative, efficient, and knowledgeable business that is seeking an Administrative Assistant to join the team. Our company is highly distinguishable in Hamilton, Burlington, Oakville and surrounding areas. We are continuously contributing to our construction industry through our business execution, enhancing the customer experience of home...
-
Academic Administrative Assistant
1 month ago
Ancaster, Canada Redeemer University Full timeFor 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer seeks to answer the fundamental questions about...
-
Administrative Assistant/receptionist
2 months ago
Ancaster, Canada Independent Assurance Agency Inc. Full time**About us** We operate as an Assante Wealth Management office. Our working environment is professional, client-centric and collaborative. Overview: **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer phone calls, take messages, and direct calls to the appropriate person - Schedule appointments and maintain calendars -...
-
Academic Administrative Assistant
1 week ago
Ancaster, Canada Redeemer University Full time**Please read the Job Description carefully.** For 40 years, Redeemer University has stood out across Canada for its commitment to a Christian undergraduate liberal arts and sciences education that develops the whole person. Rooted in a Reformed Biblical worldview, and including a diverse community representing over 50 Christian denominations, Redeemer...
-
Real Estate Administrative Assistant
2 weeks ago
Ancaster, Canada Royal LePage State Realty -The Levie Team Full time**About us** We are professional and work with integrity always Our team's main objective is to offer our past/present/future clients an unmatched level of service, value, knowledge and experience. Our work environment includes: - Modern office setting **What You'll Create and Do**: At the Assistant level, you'll be responsible for helping to solve...
-
Course and Grounds
2 weeks ago
Ancaster, Canada Hamilton Golf and Country Club Full time**Responsibilities** **Administration** - Prepare and maintain inventories and complete monthly counts. - Order materials as requested by the Golf Course Superintendent. - Prepare Weekly Invoice Packages and send them for coding and signature. - File monthly packing slips. - Prepare monthly Visa packages and send them for coding and signature. - Ensure that...
-
Receptionist & Administrative Assistant, Client
2 weeks ago
Ancaster, Canada CIC Financial Group Full time**About You** As the first point of contact for the organization you are sociable, have a positive attitude, and are dedicated to assisting clients with your expert customer service skills. You are an ambitious, independent professional who thrives on results and understands the importance of the privacy and confidentiality of our clients and business. This...
-
Administrative Assistant
3 weeks ago
Ancaster, Canada Actlabs Full time**Administrative Assistant (Agriculture and Life Sciences Division)** **Education Required** - High school **Requirements**: - Strong organizational and prioritizing skills. - Strong computer and communication skills. (verbal and written) - Strong liaison skills with clients. - Support divisional quality and communication systems. - Understanding of...
-
Administrative Assistant
1 month ago
Ancaster, Canada Ancaster Cardiology Cost Sharing Corp Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 2 years to less than 3 years - Medical administrative/executive assistant and medical secretary **Work setting**: - Clinic - Office of health care professional **Tasks**: - Schedule and confirm appointments - Complete insurance and...
-
Administrative Assistant
1 month ago
Ancaster, Canada Associated Combustion Inc. Full time**General Description** Responsible for providing front line customer service and handling inquiries from customers and vendors. Organize and perform a range of administrative duties that in accordance with company policies and procedures. **Duties & Responsibilities** - Utilize discretion and judgment to screen visitors and telephone calls, and notify...
-
Real Estate Administrative Assistant
4 weeks ago
Ancaster, Canada Royal LePage Full time**About us** We are professional and work with integrity always Our team's main objective is to offer our past/present/future clients an unmatched level of service, value, knowledge and experience. Our work environment includes: - Modern office setting **What You'll Create and Do**: At the Assistant level, you'll be responsible for helping to solve...
-
Real Estate Administrative Assistant
3 weeks ago
Ancaster, Canada Royal LePage Full time**About us** We are professional and work with integrity always Our team's main objective is to offer our past/present/future clients an unmatched level of service, value, knowledge and experience. Our work environment includes: - Modern office setting **What You'll Create and Do**: At the Assistant level, you'll be responsible for helping to solve...
-
Décor Studio Administrative Assistant
1 month ago
Ancaster, Canada LIV Communities Full timeLIV Communities is a Burlington based new home builder seeking an Administrative Assistant to fill a full-time position at their Decor Studio located in Ancaster. Applicants must have excellent people skills and be able to function well as part of a team. In this role you will be required to work Sunday to Thursday. **Qualifications**: - Minimum 2-3...
-
Administrative Assistant
20 hours ago
Ancaster, Canada Nimita Management Company Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages - Answer electronic enquiries - Compile data, statistics and other information - Order office supplies...
-
Administrative Assistant
1 week ago
Ancaster, Canada Associated Combustion Inc. Full time**Job description** **General Description** Responsible for providing front line customer service and handling inquiries from customers and vendors. Organize and perform a range of administrative duties that in accordance with company policies and procedures. **Representative Duties & Responsibilities** - Utilize discretion and judgment to screen visitors...
-
HR Administrator
2 weeks ago
Ancaster, Canada Bartels Group Inc. Full timeBartels Group Inc. is seeking a detail-oriented and organized Human Resources Administrator to join our team. Are you starting your career in human resources? Do you want a job with an organization that values your skills and talents? **If so, please read on!** *** **KEY RESPONSBILITIES** - Provide “front of house” support, greeting visitors with a...