Proposal Coordinator

1 month ago

Edmonton, Canada OCL Group Inc. Full time

**Who We Are**
OCL Group Inc., is a 100% Canadian, privately held, employee-owned, fully integrated general contractor offering design-build solutions across Western Canada. OCL has the experience you can trust and the quality you can depend on. OCL has been proudly serving the energy and municipal infrastructure markets since 2009.

**The Role**
We currently have an opening on our estimating team for a **Proposal Coordinator** to** **support various divisions and business units. This position is based out of the head office in Edmonton, AB and reports into the Estimating Manager. The **Proposal Coordinator **will assist the Preconstruction, Operations and Estimating teams to develop project cost projections, bid organization, assembly and submission and can handle RFP supplementals.

**Our Culture**
Our employees would describe the work environment as team based, fast paced and entrepreneurial. We believe in hiring “A” Players who are self-motivated and intrinsically driven to succeed. These types of people thrive in environments with mínimal guidance because they are resourceful and can seek out information on their own to make informed decisions. Turning around profitable, safe projects for our clients is key to everything we do. Our office has a casual “blue collar” vibe and we encourage a healthy work/life balance which means we are performance based and not about “punching the clock”.

**Compensation/Benefits**
- Competitive base salary; negotiable, based on experience
- Eligible for annual bonus based on company performance
- 100% employer-paid drugs, travel, life insurance, dependent life insurance and AD&D
- Long term disability
- $7000 in flex credits per year (can roll into a health care spending account or RRSP)
- Paid vacation
- Cell phone allowance or company provided cell phone
- Company provided IT assets
- Work/life balance; opportunity for a flexible schedule
- Company paid training and professional membership fees and/or dues e.g. P.Eng, PMP, etc.

**Key Duties & Responsibilities**
- Develop RFQ and RFP responses that are focused and innovative, that meet client requirements and reflect OCL’s brand guidelines.
- Oversee and coordinate proposal development while engaging multiple disciplines and divisions.
- Support business development and strategic initiatives (events, presentations, marketing materials and website updates), as required.
- Create and maintain an up-to-date library of corporate resumes, project profiles, presentations and photos while following brand standards.
- Responsible for document control activities such as downloading proposal files from client portals, managing client portal passwords and overall maintenance of internal proposal file structure.
- Liaise with the client regarding proposal submission requirements, requests for information, addenda, meetings, etc., as required.
- Assist estimators in the production of labour & material take-offs for each discipline.

**Education and Work Experience Requirements**
- 3+ years experience writing and coordinating proposals, RFP’s and bid packages for the construction industry.
- Degree or diploma in marketing, communications or another related field, or equivalent industry experience.
- Exceptional organizational and time management skills. Works well under pressure with tight deadlines in a fast paced environment.
- Excellent English writing, reading and speaking skills.
- Ability to work on multiple projects simultaneously.
- Creative out of the box thinker.
- Has a passion for marketing, communications and branding.
- detailed knowledge of proposal and marketing procedures, work processes, and tools from both a technical and creative standpoint.
- Comfortable with public speaking and presenting
- Proficient in Adobe Creative Suite (specifically Photoshop, Illustrator, InDesign); graphic design experience.
- Experience putting together proposals for mechanical, piping, civil and earthworks construction relating to site preparation, drainage, roads and underground utilities, including experience with live operating facilities.
- Experience with estimating software such as InEight.
- Ability to review and understand Primavera P6 or Microsoft Project schedules.
- Intermediate to advanced knowledge of the Google Suite of products including Drive, Sheets, Docs, Calendar, etc.

OCL Group Inc. is an equal opportunity employer.

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