Furniture Coordinator

2 weeks ago


Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 42795

Ministry: Infrastructure

Location: Edmonton

Full or Part-Time: 2 full-time positions available

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: July 10, 2023

Classification: Technologies 6

**About Us**:
We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

**Role**:
**The primary responsibilities for the Furniture Coordinator and the Furniture and Telecom Coordinator include (but not limited to)**:

- Analyzing program requirements to identify specific furniture needs by developing cost effective and innovative solutions for clients that are consistent with the corporate management guidelines for furniture throughout the province. This includes acquisition of new furniture, provision of recycled furniture, reconfigurations, modifications, redeployments and moves of existing furniture or combinations of same.
- Collaborating with client ministries and project teams, developing budgets, planning and developing contract specifications, evaluating proposals and recommending award, reviewing bill of materials and furniture layouts, administering contracts and standing offer agreements, and the supervision and overseeing of activities of service providers involved in the design, planning, and/or installation of furniture to ensure deliverables are monitored for compliance and quality assurance. This position also monitors expenditures and reviews invoices prior to recommending approval of payments to vendors and contractors.
- Reviewing final furniture layout to ensure it aligns with the bill of materials, conforms to space and furniture standards, building restrictions and codes and responses to mechanical, structural as well as electrical issues.
- Developing invitational design tender packages to request proposals for design consulting services from private sector companies including obtaining expenditure officer approvals.
- Providing services to the GoA for furniture related questions and concerns including advice and recommendations for types of furniture based on programs, functions, costs, manufacturer benefits as well as product limitations.
- Participating actively in division, ministry, cross-ministry and external committees as well as working groups as assigned.
- Specific to telecommunication deliverables, the Furniture and Telecom Coordinator has a critical role in analyzing program needs to identify telecommunication requirements and is relied upon to coordinate the relocation and installation of telecommunication services for Infrastructure funded projects. This includes the relocation and re-installation of existing telecommunication services only. Any new service and equipment requests are out of scope and managed by ServiceAlberta. The Furniture and Telecom Coordinator position supports Infrastructure funded projects with a telecom component which includes liaising with Project Managers, Client Ministry Accommodation Contacts, Net Ops and Supernet as well as the telephony vendor community.

**Responsibilities specific to the Furniture and Telecom Coordinator include**:

- Reviewing project plans to ensure analog and VoIP telecommunication needs are correctly addressed. This involves reviewing project plans and attending site meetings with clients and project managers.
- Providing telecommunication consultant expertise/feedback to project managers and various end users as requested.

**Qualifications**:
**Minimum Requirements**:

- Two-year technical diploma PLUS 6 years of related experience
- Equivalencies will be considered on a one-for-one basis (one year of education for one year of experience or vise versa)

**Experience or knowledge that will be considered an asset**:

- Business principles and practices as they pertain to the corporate approach to furniture management including Furniture Management Program, Recycled Furniture Program and Judicial Furniture Program
- Technical aspects of systems furniture including how to assemble, disassemble, reconfigure and modify furniture
- Technical aspects of furniture planning, design and coordination including architectural, mechanical, structural, electrical, telecommunications, building codes and reading floor plans
- Project Management Body of Knowledge (PMBOK) and Project Management Institute (PMI) guidelines/methodologies
- Relevant productivity, technical and information systems (CAAD, WORTS Furniture, SnapTracker, BLIMS, MS suite)
- Contract administration to effectively interpret and manage design, furniture ser



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